Student Organizations Committee Meeting — Minutes (09/30/26)

Present: Kevin, Rocio, Mahima, Paul, Andrei, Shiran, Andrew Gao,

Excused: Siddharth,

Unexcused: Arjun, Aarshi

Agenda:

1. Prospective Student Organization Fair
   1. Finalized: Taharka ice cream
   2. Pending: hopkins groups event, beach reservation
      1. Hopkins groups event can only be approved after beach reservation,
      2. Scheduling and event services says they do not see a beach reservation
      3. Nora said the reservation was submitted Saturday
      4. Texted Nora and copied her in the email reply to Shanelle and Charles
   3. Logistics: LEED will provide 6 tables, I will try to bring one.
2. List of orgs
   1. Hopkins Votes (CSC)
   2. College Democrats
   3. College Conservatives
   4. CSA (chinese student association)
   5. KASA (korean american student association)
   6. TASA (taiwanese american student association)
   7. IAC (inter-asian council)
      1. Kevin
   8. Club Tennis
      1. Andrew Gao
   9. Brazilian jiu jitsu
      1. Kevin
   10. Ole
   11. Hopthon
   12. SARU
       1. Mahima
3. Spotlight Fridays
   1. Committee IG, ask SGA account to repost maybe
   2. Concern about spotlighting unapproved clubs
      1. Talk with Charles about which orgs we should spotlight (ones that are likely to be approved?)
      2. Spotlight exising student orgs from now to Nov 20th
      3. Club approvals come out Nov. 20th
      4. Shiran will reach out to Sienna to determine if SGA is willing to post spotlights on the main SGA account
         1. Yes
4. Student org concerns
   1. Triple Helix
      1. Reach out to interdisciplinary professors and bloomberg vice provost
      2. Email will be drafted by David and reviewed by the Committee, sent out before the end of the week
      3. Denis Wirtz
         1. Vice Provost for Research
      4. Nick Wigginton
         1. Associate Vice Provost for Research

Next steps

Ask Charles:

1. Obtain list of prospective student org names
2. Host more info-session/workshops, since the deadline is still not close - > Let us know so we can do a media blitz on our social media
3. Mention our prospective SIF at the Student Leadership Conference Friday
4. Tables/blankets

Links for Registration:

1. https://studentaffairs.jhu.edu/leed/student-organizations/registration-re-registration/ (Details of requirements)
2. https://jhu.campusgroups.com/web_app?id=24480&menu_id=64672&if=0&sub_page=my_groups&all_my_groups=my_groups (Application)

Follow-Up Email:

Hello! If you are receiving this email, it means you showed interest in tabling at the Prospective Student Organization (PSO) Fair that SGA is hosting on Friday, October 2nd, at 3:00 PM.

We would love for you to create a presentation of some sort (e.g. a poster, digital slideshow, QR code to a website, etc.) to make it easier for students to understand the goal of your club and learn how they can join! We will have some tables you can borrow as well.

At the actual fair, we only request 1-2 representatives from your club to be present. Please reach out to us if you have any questions!

Best,

Kevin Xu, Junior Class President

PSO Fair:

1. The PSO Fair is a SIF-like promo/advertising event for prospective student orgs to advertise themselves to the student body. They can seek to recruit new members (especially those that are under the minimum number of students for registration), and learn about the other PSOs who may have similar missions to them, and consider consolidating to have a better chance of LEED approval. The event will occur on Friday, Oct 2nd at 3pm, and will consist of tables set-out for PSOs who have confirmed their attendance to set up advertising materials and posters, like regular SIF. Taharka Bros Ice Cream will be provided to the first 50-70 students who show up.