Executive Board Meeting #9 — Agenda (11/06/26)

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114th Johns Hopkins Student Government Association

Executive Meeting #9

November 6th, 2026 / 4:00 PM / BSC 201

Attendance
1. Absent
2. Excused
3. Present
4. Faculty
Agenda Items
1. AI Resolution bill - who is signing
  1. Sumi: good that the resolution sparks discussion about AI, maybe bring the discussion to fall retreat
2. GBM Productivity
  1. Jazz: timing of GBMs, they’ve been running too long and concentrated on the beginning topics
    1. Nora: the conversations have been good
    2. Jazz: we could reorder the agenda
    3. Shreemann: there has to be a formal process to reorder the agenda
3. Retreat Items (Grace and Jazz)
  1. Sumi: use the time at the retreat to make interest groups
  2. Amy: agrees that discuss based activity would be more fruitful than presentations; also use time to identify problems that are not being addressed
  3. Shreemann: constituency cafe will help us understand people’s problems
  4. Jazz: email from housing because someone reached out admissions?
  5. Sumi: 30 min identifying problems in focus groups, 30 min using the new internal organization tracker, 30 min
    1. 1. Transportation 2. Dining 3. Academic 4. Construction 5. Baltimore 6. X 7. Mystery
    2. Jazz: utilize committee chairs and have people do work under the committees
    3. Shreemann: Senator ideal workflow
  6. Jazz: we need to make sure that people are not emailing the same offices the same thing; we should spend time on the liaison project
  7. Finalized:
    1. (30 min) Section 1 - Focus Group Problem Identification (15 mins each, self selection, committee chairs stay in the same group)
    2. (30 min) Section 2 - Jazz Professionalism and Maintaining Institutional Presence (including Liaison Project)
    3. (30 min) Section 3 - Internal Management System and Review of Senator Workflow
  8. High turn out for the retreat,
4. Executive Board Office Hours (Sumi and Shreemann)
  1. Couple hours a week where we are in one spot and people can drop in for
  2. Jazz: senators should also have these hours to make sure they have time to get stuff done
5. Programming Independence Discussion (Grace)
  1. Having class programming councils be their own body under LEED
  2. Would be led by a chair
  3. Is the role of chair of programming necessary for SGA?
    1. Should be internally elected in the future? Planning retreat, working on retention
      1. Shreemann: maybe that responsibility should just be absorbed by someone else on exec
    2. The separate chair should be focused on school wide issues
    3. Comparing internal and external programming obligations
    4. Shreemann: a lot about programming is included in the bylaws, would be a long process to amend
    5. Shreemann: IA does not need to meet during the retreat
6. Emails inviting university departments (Sumi)
  1. Sent emails to dining, waiting to send more info to JFRE after they come to the meeting
  2. Question from Shreemann: what are the regular meetings we have with people and do we have a shared calendar somewhere?
7. SGA IEGS Report of Findings and Recommended Actions (Shreemann)
  1. Deidentified report will be shared with everyone else
  2. “Actions taken” and recommendations to show the stuff we’ve already worked on
  3. Sumi: wants to keep highlighting the three executive board initiatives
  4. Sumi: Royce is the current liaison, working on expanding shuttle routes; transportation said maybe during events
    1. Jazz: transportation wanted direct feedback from students
    2. Nora: tabling to get people to fill out transportation’s form directly
    3. Grace: working on the secret society
8. Update regarding exploratory meeting with Tiara Pitt from Philanthropy/DAR (Amy)

Nora when she saves trees and does the job of gemini:

Office Outreach Email TemplateBefore you send this email…

☐Is there a liaison for this issue?
- ☐If yes: have you spoken with them or included them in the email?
- ☐If no: consider whether you think a liaison is necessary and if you would be interested in taking on the role…let exec know!
☐Is this the best office to address this issue?
- ☐If yes: great, go ahead!
- ☐If no: consult the resource sheet. Or reach out to a committee chair or member of exec!
☐What do you want from this office? Is that made clear in the email?
- ☐If yes: awesome sauce!
- ☐If no: take time to consider what goals you have and consult other senators, committee chairs, or exec. Asking for a meeting is a good place to start!

Dear [office name],

I hope this email finds you well. My name is [name] and I am the [position] for the Student Government Association.

[Initiative, why this concerns the department] We have been [working so far; progress on the topic]. We understand that [office name] plays an essential role in achieving this goal. Would it be possible to schedule a meeting with your office to pursue this topic further? [Include any other goals]

We would appreciate any information you have about this topic or other points of contact that could support us through this process!

Thank you!

Best,[Name]

RETREAT EXEC ACTIVITY

Practice Defining Problems 15 min pick your first focus group
- HSS:
- AA:
- FC
- RSO
- SS

Your first interest!

Section 1 - Focus Group Problem Identification(15 mins each, self selection, committee chairs stay in the same group)

What do you think about mandating class president to book at least a monthly meeting with programing

Section 2 - Jazz Professionalism and Maintaining Institutional Presence (including Liaison Project)

Section 3 - Internal Management System and Review of Senator WorkflowDid I miss something?

VP of the Senate do the retreat programmingTabling

After separation, we should remain the connectionsVPClass president needs to maintain relationships