Student Services Committee Meeting — Minutes (114th Session)

Date: Thursdays at 7 pm

Meeting Minutes:

• Attendance:

Discussion:

• Adding transportation to fells point
• Hispanic cultural food canceled
• Why? Student feedback on cultural food
• Ask about levering swipes being used behind 2
• Create standardized list of what meal swipes can be used for and post it in charmer
• Toilet paper tabling event
• Can we have ½ rolls of toilet paper?
• Meeting is difficult with admin
• Got housing contacts
• HelWel ideas:
  • Communal dining events at FFC
  • Lets make them more frequent
  • More for freshman
  • Exam/reading week late night dining at FFC
  • Publishing blog posts
• Send data from active minds survey
• Follow up with Jason.
• Giveaways
• Fixing dining
• Film more videos of dorm tours
• Movie nights on the beach.
  • Programming HOP got that
• Toilet paper
• Tshirt cannon
• Dunkin
• Chipotle
• CeraVe

Free stuff friday

Get in contact with business locals and give things away.

Use sidechat

Create student survey

First tabling something everybody wants!

Ask for free coupous for stuce food.

Give out breezeway for

Invasive species clean-up

Data center trash educational tabling

Meeting Minutes:

• Attendance:

Updates:

Adding transportation to fells point Hispanic cultural food canceled Ask about levering swipes being used behind 2 Char Mar reduction of snack Create standardized list of what meal swipes can be used for and post it in charmer Toilet paper tabling event Can we have ½ rolls of toilet paper? Tabling event with Kanom coupons Hell Well Bingo

Response says they don’t have the ability to do so. No detail. Veda requested meeting with them to hear more reasoning/attendance at GBM (9/17)Kayla finally got a response from dining!Veda to send email about thisIsaac sent email, they will be coming to GBM soonShould we wait till meeting to confront them?Toilet paper being offered by RDs now.Christina was able to get them to respond and they offered up coupons,Veda to follow upEarly octoberCollab with SGA and HellWell

Action Items:

• ☐Ask abraham/mahima to get the word out about RD distribution of toilet paper
• ☐Ask why you can't swipe into other dorms until 12? Why can't they be 8-8 or 9-9
• ☐Turnstiles check in SB not working? Why only one?
• ☑Mahima to finish shreemann’s bill of dumbbells in SB gym and wolman?
• ☐Jason says he doesn’t have access to active minds survey, how can we get a hold of this
• ☑Aishani is meeting with Climate intern to help w tabling
• ☑Gov wes moore likes to do tree planting?
• ☑Veda to write bill for SGA banner/tabling materials
• ☑Aishani to send email about shrinkflation for stuce food
• ☑Mahima met with Jackie to discuss disconnect between all mental health clubs
  • ☑Bingo card sent out (flu shots, etc)
  • ☑Prizes funded by HellWell (jackie)
• ☑When is Dining presenting at GBM?
• ☑Cole will follow up with Madelyn Hawkins about rec equipment
• ☑Cole to write email about coupons for Neicy’s
• ☑Veda to find Cole a contact in HSC

Meeting Minutes: 10/1

• Attendance:

Updates:

Action Items:

• ☐Cole to email about: Recycling bins in academy are teeny tiny
• ☐Ask abraham/mahima to get the word out about RD distribution of toilet paper
• ☐Ask why you can't swipe into other dorms until 12? Why can't they be 8-8 or 9-9
• ☐Turnstiles check in SB not working? Why only one?
• ☐Kayla to send cart to dining → flag strings, and the paper stuff, centerpieces, colorful table cloths
• ☐Mahima is reaching out to active minds directly
• ☐Consent banner –

Meeting Minutes: 10/1

• Attendance:

Updates:

Action Items:

• ☐Sign up for tabling on Nov 5: SS Survey Tabling Sign Up
• ☐Veda to follow up with housing on 10/21 if no response
• ☐When is dining coming to GBM?
• ☐Post for SGA getting 2 char mar sides
• ☐Mahima to ask which buildings have toilet paper
• ☐Following that, ask sienna to make insta post informing students
• ☐Aishani will follow up with jazz about stuce
• ☐Kayla will email Charles about kid with the flag from dining event
• ☐Mahima follow up with sienna about post
• ☐Brainstorm for mahima’s next mental health project
• ☐Invasive species thing on Nov 14, date unofficial, checking w jhoc and Groundskeepers
• ☐Aishanis tabling Oct 21 —> reach out to sienna about making a flyer
• ☐Aishani to write funding bill for tabling, (make your own dirt pudding cups, need spoons, napkins, chocolate pudding cups, crushed Oreos, and gummy worms)
• [ ]

Veda’s email to Housing:Dear JHU Residential Life Team,

I hope you are doing well! My name is Veda Kommineni and I am the sophomore class president and the Student Services chair in the Student Government Association. I am writing to propose a change to the current residence hall guest access policy, specifically the hours during which Hopkins students can sign into residence halls where they do not reside.

Currently, students are permitted to sign into other residence halls between 12 PM and 8 PM. I would like to propose extending this window to 10 AM to 10 PM to better accommodate student schedules.

As a member of SGA, one of the issues often brought to my attention is a lack of opportunity to socialize and I believe this would help facilitate that connection. The current hours can be restrictive and honestly, inconvenient for everyone. Extending the hours would provide greater flexibility for students to connect with their peers and make use of campus residential spaces.

I recognize the importance of maintaining residence hall security, and I believe this adjustment could be implemented without compromising safety, as students would still be required to follow existing sign-in procedures and guest policies.

I would appreciate the opportunity to discuss this proposal further and understand whether Residential Life would be open to considering this change. Thank you for your time and consideration!

Best regards,Veda Kommineni

Meeting Minutes: 10/29

• ☑TAKE ATTENDANCE: https://docs.google.com/spreadsheets/d/1DZ4VydCSTSjm-MVMJZ3Ol_tFyn4GJcy6uL-zkOYiKJM/edit?gid=1722653219#gid=1722653219

Action items:

1. Assign positions to arjun and royce
2. Elect new vice chair
3. https://docs.google.com/file/d/1gjj7VwEpqXHbWj0HHbTZSoHJ682RU_zu/edit?usp=docslist_api&filetype=msword REVIEW THIS BILL
4. Liaison individual updates
5. https://docs.google.com/forms/d/e/1FAIpQLSdjdYpx4Gm_f1X6ELqeuekCdgGlJZK_YW6wuL0iGUqixvKKjA/viewform

Action Items:

• ☐Kayla to reach out about cooking workshop and memos
• ☐Late night dining !!!
• ☐What time is weed pulling event?
• ☐Sienna to make post about
  • ☐Late night dining dates (kayla)
  • ☐Aishani to send info over to sienna about weed pulling 10-12
  • ☐Post for SGA getting 2 char mar sides → liaisons veda and kayla
  • ☐Stair masters were fixed in the rec → liaison cole

Meeting Minutes: 11/5

• ☐TAKE ATTENDANCE: https://docs.google.com/spreadsheets/d/1DZ4VydCSTSjm-MVMJZ3Ol_tFyn4GJcy6uL-zkOYiKJM/edit?gid=1722653219#gid=1722653219

Mahima Sanghera (Health & Wellness Liaison):

• Primary contact: Jacki Stone (jstone37@jhu.edu)
• Secondary contact: Kevin Shollenberger (ksholle1@jhu.edu)
  • I partnered with the Office of Student Well-Being in which they provided $350 of funding for prizes, but I am the one who designed the entire bingo card, from the front cover to event descriptions to budgeting the prizes.
  • I also formatted the entire Instagram post and printed 10 physical flyers to hang around campus. For further promotion, I am working with Abraham to email RD chats to get their RAs to share it, get the Health and Wellness Newsletter to feature it, and do a tabling event at BSC entrance with the physical card.
  • Abraham and I have a couple future initiatives in mind, but TBD on details.

Royce Willis - Liaison to Transportation

• Primary contact: vans@jhu.edu
• Secondary contact: gregsmith@jhu.edu
• Sent an email to both of the above, asking for a meeting at SGA GBM -- response was mixed, saying that they have no plans to expand shuttle routes, and that they may attend meetings in December
• Proposed some ideas in Student Services Committee:
  • Having designated shuttles for certain dates (whenever an event happens in Baltimore, have shuttles direct from Stuce to the event for a few hours)
  • Talk to clubs at Whiting about working with Blue Jay Shuttles with their math skills

1.Aishani “the best person in SGA” Jasmine Garg - Liaison to the Office of Climate and SustainabilityContact: Claire Runquist and various OCS interns like Katie Witherall and Roya MansourI have organized a tabling centered around the new JHU DSAI building vs the data center in Bayview. I also organized an event for invasive species pulling along with OCS in Stony Brook this Saturday November 7th from 10-12

Cole “CLC” Jerome Liazos-Coffey - Liaison to the Rec CenterContact: Madeline Hawkins, Gabriel CastellanoHave raised and rectified concerns regarding equipment status and the temperature (the AC was broken). Tried and failed (😭) to plan 2 events: 1 with Niecy’s Juice Bar and 1 with outdoor yoga and smoothie exercise bikes (hopefully happening in the spring)

Kayla Marie Gonzalez: Liason for Dining

• Worked with Brianna Williams and Demetrius Heckstall to create Hispanic Heritage Month Event in FFC
  • Now, some Hispanic Dishes will be in the normal rotation of food in FFC
• Collaborated on the possibility of having food workshops targeted towards students with no meal plan and late-night dining during finals/reading week
  • Went to SAAC Meeting to get input from athletes on late-night dining
• Working on trying to get Dining Department to a GBM, committee meeting, or schedule a separate meeting

Abraham (Housing, POC: Lindy Bobbitt, Lisa Freeman)

• Working on printers in Scott bates
• Working with Veda to get swipe in hours changed from 12-8 to 10-10

Updates:

• Elected Kayla as Vice-chair
• Frustrated with response from transportation email

To do:

Dining Questions

Char Mar:

1. Why did the Char Mar fridges get moved and where is the yogurt?
2. Why are the Charles St Market Meals in a Minute facing shrinkflation, especially given that the value of the contents of the Meal in a Minute is not at all equal to the price of paying for a meal swipe with real United States Dollars?
3. Why did yogurt get discontinued as a meal (note: there is now a smaller one for a side, but it’s different logistically and nutritionally, especially for vegetarians)?

Levering

1. Why does the Levering meal salad station charge $1.50 for salmon and shrimp now?
2. Why are bubblys (carbonated water) not given at Levering as a meal swipe option anymore?

Hopkins Cafe

1. Why are the Hopkins Cafe toaster ovens always broken?

Student Center Dining

1. Why did dining prices increase while portions decrease in the student center?

Transportation List

1. Why are we unwilling to expand transportation to Fells Point?
2. What happened to schedule-ahead shuttles?
3. If there’s an event off-campus registered in Hopkins groups, can we get shuttled assigned to take students there based on estimated attendance/registration?
4. How can students with disabilities/mobility-issues access transportation to and from classes in a timely manner? Right now public safety takes an average of half-an-hour in between classes.
5. Shuttles often arrive at a point other than what was selected by the student. This is rather annoying, and should allow the student additional time to get to the shuttle

Housing List

1. Can we get swipe in hours moved to 10-10?
2. Where is the toilet paper in Commons and Bradford? Students were told RDs had toilet paper, but they do not.
3. The heating system in AMR II dorms (center, along the back wall) sounds like a monster is coming to get you--confirmed by multiple sources.
4. Can we please extend the rooftop access hours for the academy?
5. The heating system in Bradford is malfunctioning and there aren’t people that come to fix it in a timely manner
6. Can
7. Will the second scanner to sign into SB be fixed?

Action Items:

• ☐Veda to get meeting with housing scheduled
• ☐Kayla to organize dining GBM appearance
• ☐Aishani weed pulling
• ☐Veda to follow up on THB sponsorship
• ☐Aishani to come up with new project!
• ☐Cole to send message to sienna k about credit for rec temperature, kayla to do same for hispanic heritage
• ☐Royce to collaborate with Sumi and Dr. Brown about JHFRE and SDS collaboration

https://docs.google.com/spreadsheets/d/14YYrljFB09fEtiV_j6F7jhSNc8goE8-IekX4pBDp1HE/edit?gid=0#gid=0

Meeting Minutes: 10/29

• ☐TAKE ATTENDANCE: https://docs.google.com/spreadsheets/d/1DZ4VydCSTSjm-MVMJZ3Ol_tFyn4GJcy6uL-zkOYiKJM/edit?gid=1722653219#gid=1722653219
• ☐Upload meeting minutes to tracker
• ☐Initiative tracker look over?

Updates:

Action Items:

• [ ]