Academic Affairs Committee Meeting — Minutes (09/05/26)

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Academic Affairs Committee 9/5 Meeting Minutes

Brief Introductions

Attendance

Present:

Isaac

Tola

Demarri

Peter

Boyi

Ella

Rocio

Veda

Saanvi

Grace

Excused

Committee Overview and Initiative Leader and Assistant

Initiative Milestones Setting (attached below)

Course Manuals (major guides planned by staff and student-led team)

Leads: Rocio, Grace
- Milestones Overview
- Get contact info of working team

Adulting 101

Leads: Saanvi, Ella
- Milestone Overview

FA Flexibility

Leads Boyi, Veda
- Milestone Overview

Standardize Grading

Leads: Ella
Ask the advisor about syllabi collection policy

Synced Exam Schedules

Leads: Peter, Boyi

Research Credit Overloading

Leads: Tola, Demarri

Transfer Student Experience

Demarri, Tola
Get in contact with transfer student organizatio

First Semester Cover Grades

Veda, Peter

Initiative Milestones:

Initiative	Team	M1	M2	M3	M4
Course ManualsContact team	Lead: RocioAssist: Grace	Review guide; write feedback	Deliver feedback; meet Dean Martin	Agree on 2.0's priority addition	2.0 timeline known
Adulting 101	Lead: EllaAssist: Saanvi	Mia Russell meeting held	Course path chosen with Dean Watters	Instructor identified	Launch timeline in hand
FA Flexibility	Lead: BoyiAssist: Veda	One-pager written	Dean meeting; dean agrees to carry it	Address stipulations and make sure it can move forward	Status on all 3 asks; next steps
Standard Grading	Lead: Appointed in DecAssist: Ella	Syllabus folder open; collecting	(collecting)	(collecting)	3-5 courses collected; differences summarized
Synced Exam Schedules	Lead: PeterAssist: Boyi	Peer policy memo done	Exam dates mapped; draft policy written	Proposal presented to a dean	Response received; next steps
Credit Overloading for Research	Lead: TolaAssist: Demarri	One-pager drafted; checked with advisor	Dean meeting held	Written proposal submitted	Response received
Transfer Student Experience	Lead: DemarriAssist: Tola	Writing Program emailed (by 9/20); FA ask drafted	Writing Program answer; orientation office contacted	Advising/registrar asks raised	FA ask submitted; all items statused
1st Semester Cover Grades	Lead: VedaAssist: Peter	History reviewed; narrow ask drafted	Peer memo done	Framing tested with an admin	Decision: submit, re-scope, or retire

Summary

This is a minute of an Academic Affairs Committee meeting.
The committee assigned leads and assistants to eight academic initiatives: course manuals, Adulting 101, financial-aid flexibility, grading, exam schedules, research-credit overloading, transfer-student experience, and first-semester cover grades. 1Committee Overview and Initiative Leader and Assistant 2Course Manuals (major guides planned by staff and student-led team)
Course-manual work covers reviewing guides, collecting team contact information, giving feedback, meeting Dean Martin, and setting a timeline for a second edition. 3Review guide; write feedback
Adulting 101 is to establish a course path with Dean Watters, identify an instructor, and prepare a launch timeline; financial-aid flexibility is to produce a one-page proposal, meet with a dean, address conditions, and track three requests. 4Course path chosen with Dean Watters 5Address stipulations and make sure it can move forward
Standard-grading work includes collecting syllabi and asking the advisor about the collection policy; synced-exam-schedule work includes mapping exam dates and drafting a policy; research-credit work includes drafting and submitting a written proposal. 6Ask the advisor about syllabi collection policy 7Exam dates mapped; draft policy written 8Written proposal submitted
Transfer-student work includes contacting the Writing Program, the orientation office, and advising or the registrar; first-semester cover-grade work ends with a decision to submit, narrow, or retire the proposal. 9Writing Program emailed (by 9/20); FA ask drafted 10Decision: submit, re-scope, or retire