Finance Committee Meeting — Minutes (09/24/25)

SGA Finance Committee Meeting MinutesDate: Wednesday, September 23rd, 6:15p-7:45pLocation: Gilman 119Notetaker: Amy XuPresentAbsentImad AhmedSteven AmanatZoe GaillardJuan HidrowohAnisha RasamsettyMercedes RendMamadou ThiamRebecca WuAmy XuKevin XuRyan GarzaPaul WooAgenda ItemsJHUMA Funding bill, presentation hereTabled due to no new food permit ruleNational Day of Failure tabling billPassed everything except microphones and cookies are passed to second reading, would like to hear back about the cookies when dining responds. Microphones can be borrowed from the CMC.Technical Note: please open finance files through teams, especially if making or accessing budgets, ESPECIALLY the master spreadsheet!Redistribution of clubs given current submissions.Write out comments on how we decided to allocate a club $x amount of money.Will help with governing guidelines research project – introduce ideaTime to work in smaller senator groups, send out emails, balance budgetsImad and Amy will also help sort out technical difficulties with HG!For next week: Think about how to include sustainability into governing guidelinesTanisha has rescheduled for next week to talk about this!Games sustainabilityBudgetsCLUBNAME – represented by SENATORNAMETotal requested: $___Itemized budget items here, add reasoning if provided and necessaryProposed allocation: $___Provide reasoning for proposed allocationAdoremus – represented by KevinTotal requested: $Album Production (independent contractor)Requested: $3000Proposed allocation:Food/Beverage (for concert audience)Requested: $80Proposed allocation: $80Travel (Hopvans)Requested: $200Proposed allocation: $200Banner (reusable item / advertising)Requested: $100Proposed allocation: $100LodgingRequested: $900EntertainmentRequested: $1200Total proposed allocation: $___TEDxJHU– represented by KevinTotal requested: $850Food/beverage (for speaker, team, and audience)Requested: $200Proposed allocation: $200Advertisingflyers, posters, and online giveawayRequested: $250Proposed allocation: $100ApparelT shirts for new members, sweatshirts for existing membersRequested: $400Proposed allocation: $0Total proposed allocation: $300UAEM – Rebecca (Rebecca Budget Review .xlsx):Total requested: $1932Baking supplies for cookie bake sale – rejected allFood for GBMs – rejected allShoots and ladders event – approved 300 for supplies + gift cards (6x$10)Proposed allocation: $350Humanity First – RebeccaTotal requested: $1000Declined GBM food but approved half the amount they wanted for fundraiserApproved $400 for their eventApproved 75% of the transportation costs but wondering if they can get HopVan certifiedProposed allocation: $712.50Epidemic Proportions – RebeccaTotal requested: $2485Declined GBM food but approved half the amount they wanted for fundraiserApproved $400 for their eventApproved 75% of the transportation costs but wondering if they can get HopVan certifiedProposed allocation: $1500Knotty by Nature – ImadTotal Requested: $1700Independent Contractor:Asked for $200, wanted to discuss this since they have a lot of new membr this year.Event:Welcome back event has already passed, so not funding it. The MGB Royal even is a collaboration between them and another org and they get a good attendance for it. $150 was what I wanted to giveEquipment:I wanted to give this to them since they’re ordering a lot of materials that they’ll be able to use for multiple sessionsOther Items: DIY Night Workshop Materials:$ 900 requested, I wanted to give them $495 since they’re already getting materials before and this is their flagship event.Already held their GBM event so we’re not funding thatDon’t have a quote for their contractor since they’re a new E-board, but they say in the past the honorarium was in the $150- $200 rangehttps://www.amazon.com/hz/wishlist/ls/3HW0ZI3A3S2RQ?type=wishlistTotal proposed to give them: $1045Wishlist for their hairstyling event including mannequin costsAnisha’s Budget Review (Completed): AR Budget Review FA25.xlsx