Race forReadingPi Beta Phi Maryland Gamma
Event DetailsNovember 14, 2026Rain date: November 15, 2026Decker QuadRoute is similar to Homewood Holiday 5KDay-of Schedule7 AM: Set up9:15 AM - 10 AM: Check-in10 AM - 12 PM: Race time & Awards12 PM - 2 PM: Clean upEstimated 200 participantsGreek/JHU affiliates discount codes availableProfits benefit Read Lead Achieve Philanthropy
CurrentSecure sponsors/partnersCoordinate with Hopkins/FacilitiesFinish planning and purchases for committeesReceive permits from Baltimore CityCompletedAssembled and completed budgets for committeesInitial brainstorming and meetingsLiability/risk management prepIn the Next Few WeeksReach out to volunteersMake signage and amenitiesCommunicate with sponsorsMarketing and community outreachSet up and run eventPlanning Roadmap
Liability Release & Media Consent Waiver completedRegistration Form on Eventbrite is completed and liveBaltimore City Event Permit submittedFire safety certificate from Hopkins needed, pendingFire Department & HERO confirmedFire Dept. demonstration and community engagement confirmedEMS services with HERO confirmed, pending informationSponsor tiers & email list completed, still sending out cold emailsFunds currently available: $600, allocated to committees already
Key Progress Updates
Sponsor UpdatesDonations-based SponsorsGrillos Pickles (free pickle coupons as prizes)Stretch Lab (free warm up session)Volunteering/Tabling SponsorsPi Phi Baltimore Alumnae ClubThe Butterfly EffectJHU Credit Union
Admission PricingGeneral Admission: $40Early Bird (Non-JHU affiliates): $35Virtual Ticket: $25General student discount: $35$18.76 (shout out 150 yrs!) if outside t-shirt funding is acquiredHopkins & Greek affiliate discount codes: $17-20Discount codes to represent founding yearE.g. Pi Phi was founded in 1867 → $18.67 per ticket
Financial EstimatesWhat we’re covering from FSL group fundsEvent permit fees: $200Course markers: $150Banners & signage: $300HERO fees: $300From Pi Phi HQName tags for sistersWhat’s missingEvent t-shirts, 5K traditionWater & snacks
What We Need From SGAT-shirt funding ($2,412.50 for 250 t-shirts, $9.65 per unit)Accessibility to all Hopkins students → lowering student pricing to $18.76Incentivize student volunteersWater station supplies($72.46)For the wellbeing of participants/volunteersTotal Cost: $2,484.96
T-shirt Mockup
Why Should SGA support us?To help promote student wellbeing and mental health through a fun and energizing eventFoster community among different organizations/clubs, faculty, students, and local residentsProvide service hours to students who volunteer on the day of the eventIf SGA covers t-shirt funding and some event cost 100% of proceeds from the 5k registration fees will be donated to Read > Lead > AchieveAdditionally we can add JHU SGA logo on the back of the shirt or to the sponsors list
Thank You for your time!Any Questions?