Attendance
Good [time of day],
We hope this email finds you well. We are writing to let you know that you have reached [excused/unexcused] [# of absences] since the beginning of the semester. This email serves as a formal warning.
Relevant bylaw sections [choose relevant to case]:
4.3.3.2.2Every member of SGA shall be permitted a total of 3 excused GBM absences per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA).
4.3.3.2.3.Every member of SGA shall be permitted an additional 3 excused committee absences for every committee that the member of SGA serves on. These are counted as a total number and are not separated on a “per committee” basis. For example, a member on two committees may miss 6 meetings of one committee and none of the other, or 3 of each, etc.
4.3.3.2.3.1If a member of SGA reaches two-thirds (2/3rds) of the maximum number of excused absences for either category, they will be informed of their attendance status by the Student Body Secretary.
4.3.3.2.3.2If a member of SGA exceeds the maximum number of excused absences for either category,they will be subject to an impeachment hearing under Article VII of the Constitution. If acquitted during impeachment, the member is entitled to 1 additional excused absence in the category for which they met the maximum. If the individual exceeds these absences, they will be thanked for their services and dismissed from SGA.
4.3.3.2.4Unexcused absences shall be counted across categories. Meaning, the total unexcused absences in both GBM and Committee absences shall be summed to determine total unexcused absences.
4.3.3.2.4.1Senators who have 3 unexcused absences, counting both GBM and Committee absences together, shall be subject to a required meeting with the Executive Board and the Advisor.
4.3.3.2.4.2Senators who have 4 unexcused absences shall be thanked for their service and summarily dismissed from SGA per the Constitution.
4.3.3.1.2Attendance at another SGA event beyond the required Senate and Committee meetings can be required by the President of the Senate and Student Body President, and absences from these events will count under Committee absences.
4.3.3.1.2.1This requirement can be overturned by a two-thirds vote of the Senate.
4.3.3.1.2.2In such cases, legitimate, previously held time conflicts shall be accommodated without marking any absences.
4.3.3.1.2.2.1.These previous conflicts must be communicated to the Secretary within a week of a required activity. If the activity is in less than a week, it will still be accommodated without marking any absences provided a retroactive excuse is provided within 1 week following the event.
4.3.3.1.2.2.2.If conflicts are not communicated in advance for activities taking place more than 1 week after announcement of required attendance, the absence is unexcused.
4.3.3.1.2.2.3.If members have a newly acquired conflict after announcement of the event, excused or unexcused determination may be decided by the Secretary.
4.3.3.1.3Any Presiding Officer, Chair, or the Secretary is not allowed to excuse an absence after 1 week has passed since the meeting or additional required activity occurred, unless otherwise permitted by the Bylaws.
4.3.3.1.4.Arriving late to, or leaving early from, a meeting can be considered excused or unexcused at the discretion of the Presiding Officer. These may be counted as partial absences, or not recorded as absences at all depending on the length of or reason for missed meeting time. If the latter individual believes they were treated unfairly in allocation or reasoning, they may appeal to the President of the Senate, Student Body Secretary, or the Vice President of the Senate.
4.3.3.1.5.Absences, late arrivals, or early departures may only be counted in multiples of 0.5.
If you wish to meet with
GBM Absence courtesy warning
Good morning Emin,
We hope this email finds you well. We are writing to let you know that you have reached 2/3 permitted GBM absences and 3/4 total unexcused absences. This email serves as a formal warning and invitation to meet with the executive board.
Relevant bylaw sections:
4.3.3.2.2 Every member of SGA shall be permitted a total of 3 excused GBM absences per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA).
4.3.3.2.3.Every member of SGA shall be permitted an additional 3 excused committee absences for every committee that the member of SGA serves on. These are counted as a total number and are not separated on a “per committee” basis. For example, a member on two committees may miss 6 meetings of one committee and none of the other, or 3 of each, etc.
4.3.3.2.3.1 If a member of SGA reaches two-thirds (2/3rds) of the maximum number of excused absences for either category, they will be informed of their attendance status by the Student Body Secretary.
4.3.3.2.3.2If a member of SGA exceeds the maximum number of excused absences for either category,they will be subject to an impeachment hearing under Article VII of the Constitution. If acquitted during impeachment, the member is entitled to 1 additional excused absence in the category for which they met the maximum. If the individual exceeds these absences, they will be thanked for their services and dismissed from SGA.
4.3.3.2.4 Unexcused absences shall be counted across categories. Meaning, the total unexcused absences in both GBM and Committee absences shall be summed to determine total unexcused absences.
4.3.3.2.4.1 Senators who have 3 unexcused absences, counting both GBM and Committee absences together, shall be subject to a required meeting with the Executive Board and the Advisor.
4.3.3.2.4.2Senators who have 4 unexcused absences shall be thanked for their service and summarily dismissed from SGA per the Constitution.
Please fill out this when2meet to meet with the executive board.
Best,
Honora Muratori
Executive Secretary
GBM Absence courtesy warning
Good morning Andrew,
We hope this email finds you well. We are writing to let you know that you have reached 2/3 permitted excused GBM absences. Additionally, you have reached a total of 3/4 unexcused absences across GBM and committe meetings. This email serves as a formal warning and invitation to meet with the executive board.
Relevant bylaw sections:
4.3.3.2.2Every member of SGA shall be permitted a total of 3 excused GBM absences per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA).
4.3.3.2.3.Every member of SGA shall be permitted an additional 3 excused committee absences for every committee that the member of SGA serves on. These are counted as a total number and are not separated on a “per committee” basis. For example, a member on two committees may miss 6 meetings of one committee and none of the other, or 3 of each, etc.
4.3.3.2.3.1 If a member of SGA reaches two-thirds (2/3rds) of the maximum number of excused absences for either category, they will be informed of their attendance status by the Student Body Secretary.
4.3.3.2.3.2If a member of SGA exceeds the maximum number of excused absences for either category,they will be subject to an impeachment hearing under Article VII of the Constitution. If acquitted during impeachment, the member is entitled to 1 additional excused absence in the category for which they met the maximum. If the individual exceeds these absences, they will be thanked for their services and dismissed from SGA.
4.3.3.2.4Unexcused absences shall be counted across categories. Meaning, the total unexcused absences in both GBM and Committee absences shall be summed to determine total unexcused absences.
4.3.3.2.4.1 Senators who have 3 unexcused absences, counting both GBM and Committee absences together, shall be subject to a required meeting with the Executive Board and the Advisor.
If you wish to meet with the executive board at any point to discuss the nature of these absences or future absences, please let us know. We are here to support your tenure as a senator in any way possible!
Best,
Honora Muratori
Executive Secretary
Attendance
Good evening,
We hope this email finds you well. We are writing to let you know that you have reached 3 of 3 unexcused committee absences since the beginning of the semester. This email serves as a notice of your impeachment trial at tomorrow's GBM.
At the GBM, we will discuss your attendance and past performance. You will have a chance to speak on your behalf and provide any relevant information about your absences. The senate will engage in deliberations and then Tekeya, our SGA advisor, will administer an unmarked secret ballot (notecard and pen. The impeachment vote must receive a 2/3rds vote of the entire senate, not just those present, to pass.
Relevant bylaw sections:
4.3.3.2.2Every member of SGA shall be permitted a total of 3 excused GBM absences per academic semester (where the meetings that occur at the end of Spring are counted in the Fall semester of SGA).
4.3.3.2.3.Every member of SGA shall be permitted an additional 3 excused committee absences for every committee that the member of SGA serves on. These are counted as a total number and are not separated on a “per committee” basis. For example, a member on two committees may miss 6 meetings of one committee and none of the other, or 3 of each, etc.
4.3.3.2.3.2If a member of SGA exceeds the maximum number of excused absences for either category,they will be subject to an impeachment hearing under Article VII of the Constitution. If acquitted during impeachment, the member is entitled to 1 additional excused absence in the category for which they met the maximum. If the individual exceeds these absences, they will be thanked for their services and dismissed from SGA.
I deeply apologize for the short notice as we have been working to streamline methods of communication and record keeping.
Best,
Honora Muratori
Executive Secretary