7:06 - meeting called to order
jazz: if you didn't get ap umpin please come on time next tiem !!!
no convening business…..,
not much
shreemann/cole: motion to approve
kai: second
aye:[ man]e
jazz: any public input today ???
yes antalie
natalie: want to plug next week baltimore; volunteer get a large nice candy bar for free,
jazz: also an intendence incentive
natalie: yes all you ahve to do is stamp to stupidents and hand out candy, isn't htat awesome
jazz: moving on to cabinet reports
jason: hope you're all having a great time before fall break; we had an exec meeting to disucuss initiatives and goals for the school eyar; and sumi an dohter can speak; here are 3; startin gnext semester
secret society initiative
sustainable initiative initiative
struggle hour and reliability initiative, and sumi can talk more about secrety society
but ask us any questions, we are also planning for a large event next senester next semester, and would like to hit 2027 with a ground running
jackson: would it be allowed to to motion for a 2 minute q&a
opposed: demarri
jackson: you said for hte beginning of the year how many weeks havs it bee has beenhas been seanators working very hard this semester, don't kno whwat exec is working on besides events like initaitives it seems like you're just comign up with the top of your head; would you commit to addressing this body, elt's say next week, with 10-15 minuites with everything you ahve worked on since your term has starte; so we whould understand
jason: i would be happy to speka more broadly to the senate next week telling about someof the things we've worked on over the last couple of weeks
jackson ok i yield the remaineder of my time
nora: i think the whol reason we are working on these initiatives we met like weekly over the summer just so you know maongst ourselves and with members of administratirs; juwe don' thave an established direction especially because senators have each of their own diinitiatives to do on their own; we want to know whether we as aexec should have iniatiatives reposnding to our own needs or those going with senators; i think you rpoint is correct we have been working on along time; i hope our irection can be something collaborative and not ust our own direction ;te reason we have these reports is to talkexactly about what we're oing
jazz: motion ahs exprired, moving onk, su i
suymi: hey guys; just to change up the moood, where are you guys going over fallbreak
markai : newyork
sienna :new york
sumi: i am going to montreal
cole: bueatuiful baltimore/maryland
sumi: for the atheltes who have games and meets, good luck, and [] senior night
anyways, so exec and i all met on sunday on ia meeting (shall also do these updates) came upw ith 3 initiatives that are concrete so we can work on these; these are practical and reflective of student boy;first wis the secre society iniatiatuve; what it is, in yale, there is a secret society in yale where seniors are randomly grouped with across campus, and they are encouraged to meet to get dinner weekly, and it's a small way for student body to get to know each otehr, espeically for the seniors to do before they graduate; share the esxperiences over the 4 years; gereat way to help students raise their experience
so me and exec, grace and sienna will be the ones leading this initiative
and for the second initiative, sustainable budget; establish a system so RSOs can get annual budget, isnted of requesting budgets for each event, figuring out how those budgets work based on the school, and have a fundamental system, so RSOs can get 200 dollars every year that htey don't have to worry about;
finally the shadowhours and relialiblity is jazz amy and jason; as you know the blue jay shuttle in ot reliable; also a concern about bay fview shuttle not working and students being concerned abou thtis
so we will be talking to jhu transportiona baout this suystem, and how to improve it;
and yes if you're interested in any of these
secret society: raise school spirit (if interest reach out tsienna/grace)
sustainable budget (amy, me)
shuttle hours and reliability(amy, jazz, and jason)
nora: thinking of many things, largest logistical wise is revamping attendance; some of you are at your caps with attendance; hopefully you know who ayou are if you don' tyou can check
for event requests you can fill out the sheet ; each boxes (cause i haev a lot of boxes on my sheets) is for the details on the box for the sheet; hless backand forth
and shoutout to nifemi for holdin gout with me, very paiful processnifemi: no it's ok, thank you!
jazz: amy is talking to our financial advisor, so we will come back to this, grace didn't have any updates outside of talent show, she's stuck in class right now; huge shoutout i was a judge ; she completely smashed it
sianna: don't have anything large; ensure to share sga events with friends, or in general through word of mouth
jazz: for my updates: i know i have committee logistical updates; however i love my freshman, you sort of collected the same the same committees, would ask committe leaders to stay so i can hear your feedback on this issue; and i will send something….
this is a calendar for senator presentations, feel free to trade with people on this, or if it's on the week you can' akke it, know that you can also give a report in your absence (at least 75 words); know i have it linked to the agenda will also link to the teams so you have access to this as well
caucus-chair wise, you will also get an email from me about reporting with your constitutuents; for example me i'm fli i help their perspective org off the ground, so i m hoping for some good news, so caucus chairs you will be getting an email from me about how you'r[e ngaging with your
tarini: hi i'm currently in senior programming council; was in the senate last year
currently looking for one senator to join the library advisor committee; this committee meets once ever month wiht dean wan for the campus here and across many campus; 7-9 pm i can post a message in the teams; but if you're interested reach out; also are you guys doing nominations
tarini:so how do you guys do it; the library has no persecribed method
jazz: i think we should go with csac bill method comign through
tarini: so i will
jackson: poi: are they looking for applicants from sga
tarini: there was a bit mixup last time they were looking for someone to represent; so for the next semseters need a f
jackson: very small update we pushed back on this bill for next week; i think shremann can say more abou thtis if need be; what is the timlien:
tarini: plenty of time next meetin gin november
jackson: maybe we go that route with it; mos likely it might be electoral or appoitned by th epresident; but we will get back to you
jjazz: we will have something in an a mount of time; i will let amy do her report when she gets back it is quite important
amy: i'm here
hi
just wanted to review what a funding bill is… not sure if we've properly sat down and don ethis; so will go more into depth now
a funding bill is just one of multiplew ays that SGA can fund stuff on campus; specifically funding bills are for public funding bills on campus that exceed a cap; cap is amount in a category that we can spend
historical bills we've funded: chickfila, psofair, national miss black & gold pageant, hopthon, aptt, phideltcrab fest, phi phi 5k
all incurred expenses in one category which were quite expensive; within sga thi sis how you willbe asking for funding for thing slike tabling
for funding bills, and all routes in general; there is one large massive overarching principle since we are sga, anything we fund must be open tot he entire student boyd
i.e., chickfila tabling had everyone could give feedback and give feedback
as long as you are an undergrad can allow you to join regardless of demographic
*reading from slides*
senators mask ask me for…
putting in purchar erequests
leed updates
look over the bill before presentationtalking through fundin gor logistsics
"is that amazon order here yet" hopefully this make things a bit more clearcannot: speed approval, speed up delivery
can't make your package on monday coming faster
in terms of space reservations, ask nora
ora: 3 possible dates and lcoations is much best for your requests, as almost always there is an issue; if you're submitting a bill you can also in ad vance chask me to check (also ont eh spreadsheet for if you want to book a space)
amy:
you can tell other people this about reimbursement
what do you mean by a reimbursmenet, is it possible?
what we tell a lot of groups is we can't reimbursement; if you spend the money before you come to us, we can't give it back to you; but if you still go through, and you start putting a leed request first and get a prove, they can pay you back; if you are confused you can ask me and crystal in the leed office, techcnically still possible, just go through the RIGHT approval process
also included the guidelines, spent almost a eyar working on this, would be nice if you guys read this
some updates for one of our funding bills earlier, just wanted us to let people know that any ticket for SGA senators is discounted; only 3 miles, good opportunity
tekeya: hey so our first social event is scheduled, owas going to be tomorrow, but will push so you all have the snacks i promised; look forward to be seeing you all, to learn more about them, and hear why you learned to be senators; don't make me waste this money on nacks and you guys don't come and show up; and the more you show significant interest, the food will get better; the fudget will be increased
sophia: i may have missed a poll; a lot of us have class at this time
f
aarshi: will food givem mostly be snack, since during lunchtime most people might like meals ish
tekeya: this will be snacks, but as you sho wmore interest moving forward we will improve
nora: seems very cool, but same concern as sophia
nora: we can see how many people
tekeya: if you are not available, raise your hand… ok we have met quorum
jackson: []
jazz: *something*
yeah that sounds good
tanisha: so.. for my updates in HSS we are having very fun nutrition tabling from 10amto
tabling about fiber, and if you get the right answer you get fruits or high fiber snacks; also thinking of having some sexual health tabling events, also more oconcret changes in the school abou tthis
mamadou has allso talked abou thits, working on having narcan around campus, and first year orientation more information about overdose
ella: something in academic affairs, is i ahve a class coming in the efall, very interested in coming up with a financial literacy course; fall 2027 russel will be teaching financial literacy course, essentially fadult 101; tell your friends let them know so they can register
jazz: one thing emin is not here, he did not provide 75-; will get that i'm sure, something we've learned about rcently, turning to sienna
sienna: sumi has been workinghard on this app livesafe app,
…
jazz: so sga last year was a big iniitative; asked for help with, and sumi, kai, amy, sid, they all stepped up tot he plate; this is something we also have been told we can advertise, keeping this in mind putting on social, not only uplift everyone who did this but also we can share this information,
anyway out of reports, no nonlegislative, into first reading cole you are up
cole: thank you abraham. you have a small laptop. this ijust a bill clarifying the rules around closed session and such; helps flesh out procedural rules and bylaws, to codify things more that need to be codified; just felt that there is little guidance on Closing of a Session, requiring ⅔ i cinsunslted with ia and myself, kind of wrote this, it specifies this, it's still ⅔ fo the senate, as in constitution, must be seconded, gives senat some optoions; person who makes the motion can choose whether or not just the senate or entire sga, as well as the tekeya, by default is the entire sga and the advisor is allowed to stay, iand basically everyone else has to leave; and once the motion passes; also specifies that notes and motions are still recorded just classified to those still in the meeting; obviously it wasn't referred to ia after first reading, but we looked at this in ia ; were also feeling/talking about motion to dischareg to second reading next week, and
jazz: yeah anything
jackson: move for a 5 minute moderateed caucus with 1 minute speaking
jackson: great work on the bill, bet you guys are working on this; one of the questions i have ; do you think that when you open the session it should also be a ⅔
know we had a judiciary ruling a few years ago, as well as an advisor opinion, we did ask a few questions abut opinions as well as how to record them; one of the things they wanted was for closed session sot have a clear reason; obviously if we want to have something around it we would want something small that says why
cole: to answer first i kept it at two-thirds since this was to enter, didn't think it was pertintnet, but i understand why the people might disagree
didn't know about the second, was before my time didn't know about it, if it gets referred to i ahappy to look at it
luke: in the section n 4131313 essentially all the senate or those whe were or were not peresent should have the notes, so will it be like by request or on the drive,
cole: dby request
luke: ok
jazz: one thing is like yeah is it confidential if it's in the
shreemann: would be at our discretion if not specified
cole: intentionally was not particularly granular about everything about everything; also wanted to laeve a degree of flexibility for future session sof SGA so something tha'ts not oddly weird, that could be a problem in the future
jazz: 1:24 left sean
sean: building off that, actually could you go back hat, ii'm quoting that same part, shall be confidential only to those people in teh group; so there are meetings for the entire senate, maybe they could be published after years
cole: we thought would still be taken this isb est; whether thor not there are notes, if they watn to leak it, they can say it, record vs off record, also with the new implementaiton with the disciplinary mark, there will be consequences, and i think it's equally easy to leak regardless of whther. has expired
jazz: any motions
luke: motion to referr to ia
taniri: i sent email 10 minutes……..can u request access rq
shremann: technically introducer should be abraham
jazz: i have
anybody have agood joke for us? no….
taniri: am presenting on behalf o fthe student organizers for the organizers of national campus take back the night rally
this is the largest nationcal campus rally against sexual violence
really quickly, what is? oldest movement against sexual violence;
mission to end all forms
….
they are hosting a nation-wide event against sexual violence
what this will look like is
there are national speakers, will have a keynote speaker come to campus, march, mandate, vigil, speech
$500 in need from SGA; banner, buttons, stickers
tbtn ban 19000, 250
asking you to discharge to 2nd reading already talked to amy abou thtis and vote for it today;
jazz: those of you whoa re new taniriw as the goat as a seantor so notnew to this
aarshi: motion for a 5 minute q&aopposed: shreemann, mahima
aarshi: my question is; it's a national rally comign to campus, so will people outside be marching on campus? this might be a huge safety issue having all these non
tainiri: this is a national call, we've had and i believe all of our sister's night
lots of
nora: would just say use sga in whatever means necessary to support/sponsor
andrei: do you know who the speaker is?
taniri: one thing is the organization is asking for us to promise to have the money before they finalize the speaker, i think in part because they want to have the
leader organizer bella who is senior in chem be, can give this information after meeting
usually there are individuals who are survivors or have been invovled in advocating for
kevin: if national, why wasn't mentioned earlier
taniri: public announcement about horrific were recent, tese calls were very recently, we at hopkins received this call; like just getting approval to have this rally
andrei: why not on the agenda
sienna: to echo nora if you guys need any
motion to discharge to 2nd readng
shremmann: here we are again passed ia with positive recommendation
cole, demarri, []: motion to pass
tola: tabling
cole: motion to pass
abstain: demarri
jazz:: any motions
abstain: demarri
jazz: we are meeting ois, you can take some minutes to meet with your
abraham: one concern is i've heard from international students is when graduate how will they get visas
jazz: yeah
jackson: did you guys get a change to reach out to international students at hopkins
jazz: were talking about this in exec, can try to get a survey instead of just friend
paul: last time was just a hotline answer; next time should ask to make clear is what happens
jazz: should always hold our departments accountable
luke: have heard that ois is not particularly good with keeping communication in a [] manner; ois takes a long time to reach out to people if at all; what about having some kind of email system
jazz: if you're asking questions
freshman[name unkonw] more about logistical answers of getting them here
sumi: i'm internationla, and when i got here they did have a workshop when i got here, and yes through oi
sophia: very itneresed in writing for those who have had visas revoked; peopl ein tertiary cuntry can't get back to us, in writing what can they do; hasn't been a fixed answers, and the grad student is an example; did talk to ois about this, what about those who have not been psonsored by university;kknow people with greencards and the university has no services for them, they are supposed to get private lgal counsel, so if there were
nora: did already meet with them very briefly, a lot of what they said is to make sure; understanding what their purpose is; if there are students who are not international by the students standard, they techinically have no oblibgation to do anything for them; so if we could ask for some information extension; at least indirectly redirect them
aarshi: on sophia's point hopkins doesn't give finaid to international students, like hwy would ois be incentiveized to give legal counsel or other things for international students when they already don't give; like if we give them counsel it's too cost-demanding, like being aware, something the school has to account for; not sure if something to work toward; also hopkins is not need-based, they know your exact financial situation when deciding how to admit and things like that
jazz: any things go along with that, unless also just a statement
sophia: side thing, geo (global education office), they ahve issues (staff had tol dme) there are not a lot of events, people have trouble integrating here, not cultural immersion, first year and exchange students have a hard time year, they don't have physical office, put all on cds or geo, big problem since there is like 1 person in geo who handles in geo who handles and makes 100 less events; they could evn parter with us, help integrate more
jazz: some of you have seen the timer end, so i will let nora and [] go tsince not a motion
nora: if you're thinking "yes" she's right, we need evidence, last time we said that, they jsut said "no we do that" and if we're goin to claim that they don't have events, or they don't have good enough outreach, "actually we sent X amoutn of emails" maybe we need international students to be somehwere, or written somehwere they didn't go to whatever events because they didn't go to them, we need actuall rebuttals instead of just saying we heard things, so if anyone knows, if there are 3 willin gpeople who can tal about their experiences, but yeah non senator or exec members
rebecca: we run a lot of our stuff on hopkins groups; a lot of the international/exchange do not have access to hopkins groups, often says they can't register, often an "L" i guess for them, taht's where we get our numbers, somethin gi think oie (sic) can address, fix on their end, i do not write hopkins groups, we try to be lenient with them, but something they should look into
jazz: yeah thanks rebecca, anybody with last jminute points, ok,, few things from me with regarding this; they will be over zoom
sophia: because they don' thave an in-person ioffice!!!
jazz: yes over zoom, and for those here
ok
you will get a meeting about this after, all these updates, if it's on teams, may get more easily lost, including a link where you can ask questinos if you did not get to tonight
thursday, so you have time to think
amy also has an announcement if you're feelin glike it
amy: to reiterate some numbers, have spent about 333K, awesome, but again, our budget 512K, so that's 65% of entire budget as an undergraduate group has been spent, and it's october, i think we should be cognizant with the funding bills you share with 179 other groups; you guys do set an example, really think about that
shreemann: how much of that is annual
peter it's 250
amy: yes much is annual, but last year, our dispersment was funding, geenrally, in the spring there is much more spending because of travel, e.g., dance groups, all this combined, we are slightly nervous about how much we have left, with the annual allocation it does not include those expenses, as those groups haven't
peter: yeah the recalls, have done a few some so far, may have had a net gain in the last week, had been working on the more egregious, but once those are done it's likely that will be much lest got back until spring
cole: question going back to slideshow, when it says every dollar of sga funds must be for the entire student body; specifically for funding bills, or annual, grants, and funding bills
amy: all of it
shreemann: one of my things, as vp of senate, is enable meetings, and engagements with senators and their constitutents, for caucses this is obvioulsy people in the constituence, academic senators, straightforward, idea is coffie chats on 2nd floor of bsc, not attendance incentive, if you are interested, can likely
sophia: would there abe a way, the office hours last week, heard a bunch during tabling, can we keep diong that, at least once per semester
shreemann: is for entire senate, but wonderful that wse is arelady doing it; people can go up and talk to each person and talk about innitaities, goals, etc.,
agai if itnerested in helping out, talk aboutthis
tanisha: office hours was brought up,
sean: there is legislation for it, exec but also senators, the way i did it, with posters, i would hold office hours, the hour before this gbm, not a lot of people came, but som people did come, they were super happy with the help i was able to provide, ]]\]\\\
amy: shameless plug, finance committee already does have office hours in stuce 12-1 in blueboard room; on fridays
mahima: prospective org
nora: isn't what was tveda doing
mahima: could you liek use the qr code at this event or if better idea new forms for each
jazz: sounds good; if you are a comittee chair, please stay back, so we can talk about committee
jackson: motion to adjournsecond: