Finance Committee Meeting — Minutes (10/18/23)

JHU Student GovernmentFinance Committee Meeting18 October 2023 / 5:00 PM EDT / Zoom / Minute Taker: BrandonATTENDANCEPresent: Jenny, Tim, Daniel, Brandon, Steven, Stone, Stacey, Kelley, Rachel, Jaden, GabrielExcused: Mufasa, Divine, BobbyUnexcused:AGENDAKrantiViha Chakrapani- TreasurerSayantika- PresidentCompeting in All American circuit, have been competing for number of yearsHoping to apply to 5 competition, must attend 2 to qualify for nationals. Want 5 to maximize chancesApplication fees vary ~70$. Due soon.Will find out Nov 13thish about when they get into competitionShort turnaround for submitting (Funding due Nov 17th)Must reach out ahead of time to get fundingWant to go to competition in NC (usually takes buses or Amtrak closest in proximity and competition at Michigan state (NEW but much closer)Historically 50$ per person *18 people planned= 900 for each of the two competitionsFirst competition in Jan 27 (first weekend back in classes) Would like to buy tickets in advance to ensure tickets are cheaperActively fundraising and aplyign for grants to use group funds to get lodgingSAC sustainability adjustmentsIssues with group funds, shifting fundsRequests:Group name: JHU KrantiRequested: $2225Gave: $1500Comments: $1800 (50/member) for 2 competition registration fee. $425 for application fee to apply for competition, $767.53 in group funds – give $1500 as that is $300 over, pay application fee with group fundsYes: 11No:Group name: Caribbean Cultural Society- Game nightRequested: $239.13Gave: 239.13Notes: Game night is open to everyone! Request is primarily for food at the event ie pizza, wings, salad, etc. Estimated attendance is 30. Event is in November. $195.11 in group fundsComments:Yes: 11No:Group name: Hopkins Ballet Company (TABLED)Requested: $2054Gave: 1930Notes: For their Nutcracker event, $124 for dress rehearsal food, $700 for shriver reservation and tech costs, $275 for Shriver custodial fees, $255 for DMC poster printing, $90 for printing programs and flyers, they will be covering $700 in nutcracker imprinted items, and $400 for time-sensitive tutus (with remaining $734 covered by us – they said that they didn’t submit a fall allocation request, cause they thought it was for if they had events early in the semester, they have $1768 in group fundsTabled due to no reply about group fundsComments: Hi Jenny, the group funds will be used for $400 of costumes (which were already purchased due to timing but may not have gone through to reduce group funds balance) as well as any additional costume/prop/set supplies that need to be purchased before funding comes in. $700 is allocated for the Nutcracker specific imprinted items, as well as a conservative estimate of $124 for food. That totals $1224. The remaining $500 we didn’t make concrete plans for because we didn’t know how much SGA would fund and wanted to have wiggle room. If we were to receive all requested funding, the $500 would go towards supplies for social events (food that currently just comes out of officers’ pockets), pointe shoes (one pair is ~$100+), and additional costume supplies that would be good to have but weren’t essential (rolling clothes rack for costume distribution at shows, better storage for items stored in Levering arts closet, laundry expenses, etc). Thank you!Yes: 11No:Group name: Arab Student UnionRequested: 87.67Gave: 87.67Notes: Collaboration event (open to public) with the African Student Assocation to raise money for Morocco and libya. 100% of funds raised will be donated to International medical crops. Purchasing materials for henna designs done by club’s henna artists and some chips and refreshments for people who are waiting for their designs to be done, $458.85 in group fundsCommentsYes: 9No:Group name: Bands at JHU (TABLED)Requested: $765Gave: 0Notes: Repairs for instruments that have already been done, need to make payment as soon as possible (past due 🙁), $2103.50 in group fundsComments: Sounds good, would just encourage them to let us know sooner so they aren’t in tough situation with venderYes: 9No:Group name: Violet at Hopkins (TABLED)Requested: $260.01Gave: 0Comments: November social – opportunity to learn about menstrual health, sexual health, period poverty, foster a sense of community with the student body, will be a period supply drive + cookie decorating event, open to everyone, 0 in group funds (technically in the negative)Yes: 10No:Group name: College Democrats (TABLED)Requested: $213.93Gave:Notes: Rnc debate Bingo style? Budget for 4 pizzas ceaser salad and wings, do have $1047.66 in group funds – ask confirmation for group fundsComments:Yes: 9No:Group name: Japanese American Student AssociationRequested: $1300Gave: $500Comments: 3 events, ingredients + packaging for bento night (make bentos to sell) for $850 – happening on the 28th so might not be able to get funding in time, snacks for games and karaoke night for $250, free ramen, tea, and other Japanese food + drink for tea chat event for $250; have 509 in group fundsThoughts: Can fund $500, the event in October is happening in less than 10 days; not sure if they’ll even get funds in timeYes: 9No:Group name: Jewish Students Association (TABLED)Requested: $780Gave:Comments: $300 for rec center renting fee, $480 for bagels and trophies, Zach Steinberg Memorial Basketball Tournament (300 for bagels and cream cheese, 180 for trophies) – anyone can participate; $0 in group fundsThoughts: can fund full, but maybe ask if they can buy cheaper trophies ($180 seems like a lot)Yes: 9No:Group name: OLERequested: $328.19Gave: 328.19 (tentatively)Comments: Carribean Cultural Highlight, $194 for empanadas and $134 for decorations, $1712.11 in group fundsYes: 7No:Group name: JOSHRequested: $6830Gave:Comments: $100 for photographer (don’t fund that), $220 for competition fee, $950 for hotel 1 night for 14 people, $4150 (2 way travelling including amtrak and lyft) and $1015 for 5 meals for 14 people, $322 in group fundsYes:No:NOTESNEXT WEEK’S AGENDA