1BYLAWS OF THE SENATEOF THESTUDENT GOVERNMENT ASSOCIATIONATJOHNS HOPKINS UNIVERSITY2
ARTICLE 1. TITLE AND PURPOSE
ARTICLE 1, SECTION 1. These Bylaws of the Student GovernmentAssociation, also referred to as the Bylaws, enacted pursuant to Article
II, Section 3 of the Constitution of the Student Government
Association at Johns Hopkins University, contains all regulationscurrently and permanently affecting the Student GovernmentAssociation.
ARTICLE 2. SUPREMACY
ARTICLE 2, SECTION 1. The Constitution, these Bylaws, and theSenate Procedural Rules, respectively, shall supersede legislation of theSenate and shall retain supremacy, in conjunction with theConstitution, over any other SGA laws and governing documents ofsubsidiary bodies and student organizations.
ARTICLE 2, SECTION 2. Should any part of these Bylaws be ruledunconstitutional, such part shall be considered severable and the restof the document shall remain valid and enforceable.
ARTICLE 3. THE EXECUTIVE BRANCH
ARTICLE 3, SECTION 1. STRUCTURE OF THE
EXECUTIVE BRANCH
3.1.1Article III of the Constitution describes the structure and basic rolesof the members of the Executive Branch.
3.1.2EXECUTIVE COMMISSIONS
3.1.2.1COMMUNICATIONS AND MARKETINGCOMMISSION
3.1.2.1.1The Communications and Marketing Commission,hereafter referred to as the CMC, shall be a subsidiary group ofthe Student Government Association organized within the officeof and chaired by the Director of Social Affairs.
3.1.2.1.2The CMC shall operate according to a set of CMCBylaws set by the Senate.
3.1.2.1.3MEMBERSHIP
3.1.2.1.3.1The CMC shall be comprised of at least five votingCommunications and Marketing Aides.
3.1.2.1.3.2The Director of Social Affairs shall chair the CMCbut shall only vote when a tie exists.
3.1.2.1.4RESPONSIBILITIES3
3.1.2.1.4.1The CMC shall be tasked with all matters related tothe marketing and promotion of the SGA, including but notlimited to:
3.1.2.1.4.1.1social media management
3.1.2.1.4.1.2Website maintenance and construction
3.1.2.1.4.1.3Graphic design.
3.1.2.1.5The Senate shall, under the Constitution, retain itsoversight prerogatives over the CMC.
3.1.2.2POLICY RESEARCH AND DEVELOPMENTCOMMISSION
3.1.2.2.1The Policy Research and Development Commission,hereafter referred to as PRDC, shall be a subsidiary group of the
Student Government Association organized within the Office ofand chaired by the Director of Research.
3.1.2.2.2MEMBERSHIP
3.1.2.2.2.1The PRDC shall be comprised of at least five voting
Policy Advisors, appointed by the Director of Research withthe advice and consent of two-thirds of the Senate.
3.1.2.2.2.2At the discretion of the Director of Research, aPolicy Advisor may be promoted to “Senior Policy Advisorof [area of expertise]” if said Policy Advisor has a specificportfolio of area of issues on which they are uniquelycapable, experienced, or qualified to advise the SGA.
3.1.2.2.2.3The Director of Research shall chair the PRDC butshall only vote when a tie exists.
3.1.2.2.3RESPONSIBILITIES
3.1.2.2.3.1Conducting research on an issue on the behalf ofany organ of the SGA.
3.1.2.2.3.2Aiding undergraduate student organizations inconducting policy research, development, and statisticalanalysis in their own activities.
3.1.2.2.3.2.1The PRDC is expected to prioritize reportsrequested by the SGA, then focus on reports for studentorganizations.
3.1.2.2.3.3Producing at least 2 policy reports per semester,which shall be published publicly with the majority consentof the Senate.4
3.1.2.2.3.3.1The PRDC may choose to refer reports to
the Student Body President with a recommendation ofsending the report to relevant administrators.
3.1.2.2.3.3.2Reports may include a recommendedcourse of action if and only if the recommended courseof action is supported by the data in the report.
3.1.2.2.3.4Harnessing advanced research tools to execute itsduties, including but not limited to:
3.1.2.2.3.4.1Articles obtained from accreditedacademic institutions or publications
3.1.2.2.3.4.2Government reports or publications
3.1.2.2.3.4.3Documents in the JHU Sheridan Libraries
Special Collections and Archives
3.1.2.2.3.4.4Computer code (Java, C, C+, Python, R,
MatLab, etc.)
3.1.2.2.3.4.5ArcGIS
3.1.2.2.3.4.6Stata
3.1.2.2.3.4.7SPSS
3.1.2.2.3.4.8ERDAS
3.1.2.2.3.4.9ENVI
3.1.2.2.4The Senate shall, under the Constitution, retain itsoversight prerogatives over the PRDC.
3.1.2.3STUDENT ACTIVITIES COMMISSION
3.1.2.3.1The Student Activities Commission, hereafter referredto as SAC, shall be a subsidiary of the SGA Finance Committeechaired by the SGA Treasurer.
3.1.2.3.2MEMBERSHIP
3.1.2.3.2.1The SAC shall be comprised of eight (8) votingCommissioners.
3.1.2.3.2.2At each convening of SAC, it shall be theresponsibility of the Executive Treasurer to ensure that nomore than 8 Finance Committee members attend as votingmembers.
3.1.2.3.2.2.1In the event that there are more than 8Finance Committee members interested in attending aSAC meeting as a voting member, the ExecutiveTreasurer shall allow the first 8 members who RSVP forthe SAC meeting to attend as voting members.5
3.1.2.3.2.3All Finance Committee members are required toattend any SAC meeting regardless of whether or not theyare a voting member for said meeting.
3.1.2.3.2.4The SGA Treasurer shall have the right withapproval of a ⅔ majority vote of the Senate to remove anymember of SAC.
3.1.2.3.2.4.1The collective SAC body (including bothcommissioners and Finance Committee Members) canrequest the removal of a commissioner by a ⅔ vote tothen be approved by a ⅔ majority vote of the Senate.
3.1.2.3.3VOTING
3.1.2.3.3.1All SAC Commissioners and voting financecommittee members shall be eligible to 1 vote in everydecision.
3.1.2.3.3.2The SGA Executive Treasurer shall only vote in thecase of a tie.
3.1.2.3.3.3Any person at a SAC meeting who is a part of anorganization that submitted a grant, shall be asked to leavewhile the committee discusses the grant and will be unableto vote on said grant.
3.1.2.3.3.4All votes shall be a simple majority vote.
3.1.2.3.3.5The Senate can overturn any decision of the SAC bya ⅔ majority vote.
3.1.2.3.4RESPONSIBILITIES
3.1.2.3.4.1The SAC will evaluate grant proposals based on thefollowing four criteria:
3.1.2.3.4.1.1The SAC Funding Guidelines.
3.1.2.3.4.1.2Feasibility.
3.1.2.3.4.1.3Impact.
3.1.2.3.4.1.4Other funding sources that the club isreceiving for the proposal.
3.1.2.3.4.2The SAC shall be responsible for maintaining a setof funding policies and caps by which all decisions shall bebased. These will be set annually and approved or amendedby the Senate in the month prior to reregistration. Inaddition, they must publish these policies and caps to thestudent body once approved by the Senate.6
3.1.2.3.4.3SAC has the right to revoke funding by a ⅔ majorityvote of the SAC for violation of SAC funding guidelines orpolicies.
3.1.2.3.4.4SAC is responsible to provide budgets and balancesto student organizations if requested.
3.1.2.3.4.5The chair of the finance committee will be requiredto provide bi-weekly updates to the Senate on all decisionsmade by SAC in addition to the regular updates of thetreasurer.
3.1.2.4RECRUITMENT PROCEDURES
3.1.2.4.1Upon creation of a vacancy, whether throughgraduation, resignation, or removal, the Chair of theCommission will be responsible for filling the open position assoon as possible.
3.1.2.4.2The recruiting process shall be divided into three parts:
3.1.2.4.2.1An application designed to gauge interest in andknowledge of the body
3.1.2.4.2.2An interview with the Chair and sittingCommissioners.
3.1.2.4.2.3Confirmation from a majority vote of the Senate.
3.1.2.4.3Commission membership should be based on the meritof the individual and should be justifiable to the SGA Senate forconfirmation.
3.1.2.4.4All appointments made by the Chair shall be approvedby the SGA Senate by a simple majority.
ARTICLE 3, SECTION 2. RESPONSIBILITIES OF THE
EXECUTIVE BRANCH
3.2.1THE STUDENT BODY PRESIDENT AND THEIR CABINET
3.2.1.1STUDENT BODY PRESIDENT
3.2.1.1.1Serves as the Spokesperson of SGA
3.2.1.1.2Organizes and attends meetings with Administrators
3.2.1.1.3Executes acts of the Senate, particularly by sending
Resolutions to Administrators
3.2.1.1.4Chairs and manages their Cabinet
3.2.1.1.5Ensures regular communication with their counterparts
in the Graduate Student Organization (GRO) by meeting withthe co-chairs of the GRO at the beginning of each semester.7
3.2.1.1.6Ensures the smooth integration of new members –especially freshmen – into SGA.
3.2.1.1.6.1The outgoing Student Body President shallcoordinate the production of transition documents compiled
by the Executive Branch, Standing Legislative Committees,and Class Councils. These documents shall be finished at theend of every one-year term, presented to the Senate, andprovided to the next SGA.
3.2.1.1.6.2The Student Body President, in collaboration withthe Vice President, shall organize at least one mandatorySGA retreat per semester to clarify its goals and promotegroup development.
3.2.1.1.7Organizes the Post-Election Meet and Greet
3.2.1.1.7.1As part of the official inauguration process of SGA,newly-elected SGA representatives must attend a mandatorymeet and greet session designed to interface with theundergraduate student body within 7 days after electiondecisions are released.
3.2.1.1.7.2The meet and greet session must be at least onehour long.
3.2.1.1.7.3The meet and greet session must have all newlyelected representatives present.
3.2.1.1.7.4The meet and greet session must be open to all JHUundergraduates and be held in a space that is easilyaccessible to all JHU undergraduate students.
3.2.1.1.7.5Meet and greet session will be widely publicized bySGA.
3.2.1.1.8Organizes SGA Tabling Events
3.2.1.1.8.1SGA will host one tabling event every month of theschool year, with provisional exceptions to December,January, and May, as these months tend to have less schooldays compared to others. Explicitly, months that must havea tabling event include September, October, November,February, March, and April.
3.2.1.1.8.2Tabling events must be at least one hour long.8
3.2.1.1.8.3Tabling events must be staffed by a minimum of sixSGA representatives, each from the four class councils, aswell as two other SGA members. A member of the ExecutiveBoard may be allowed to substitute one of the six SGArepresentatives.
3.2.1.1.8.4SGA representatives must take turns tabling toensure that as many different SGA representatives aspossible are participating in these events.
3.2.1.1.8.5All senators and the Executive Board must attend atleast one tabling event throughout the year.
3.2.1.1.8.6Tabling events must open to all JHU undergraduatestudents and be held in a space that is easily accessible to allJHU undergraduate students and preferably, in a highlyfrequented area. Possible tabling areas include:
3.2.1.1.8.6.1Breezeway
3.2.1.1.8.6.2Brody Learning Commons and Terrace
3.2.1.1.8.6.3Milton S. Eisenhower Library
3.2.1.1.8.6.4Charles Commons
3.2.1.1.8.6.5In front of Fresh Food Café
3.2.1.1.8.6.6Levering Café and Courtyard
3.2.1.1.8.7Tabling events must be well-publicized by all theclass councils before, during, and after the events to draw inas much attendance, and future attendance, as possible.
3.2.1.1.8.8At the end of every tabling event, there must be areport submitted about the event’s feedback by the Directorof Research to the Senate.
3.2.1.1.8.9At the beginning of each semester, the Student BodyPresident shall organize a sign-up sheet, reserve an eventspace, and arrange any purchases for every month of thesemester.
3.2.1.1.8.10Once the freshmen are elected, they will be heldaccountable for these above guidelines.
3.2.1.2VICE PRESIDENT
3.2.1.2.1Assists the President in all their duties.
3.2.1.2.2Succeeds the President in case of their impeachment orresignation.
3.2.1.2.3Accompanies the Student Body President to meetingswith administrators when necessary.9
3.2.1.2.4Fosters community within the Senate
3.2.1.2.4.1Collaborates with the Student Body President toorganize semesterly retreats
3.2.1.2.5Serves as the Presiding Officer or President of theSenate
3.2.1.2.5.1Reviews legislation before it is presented to theSenate
3.2.1.2.5.2Assists new members with writing legislation
3.2.1.2.5.3Creates agendas for Senate meetings
3.2.1.3SECRETARY
3.2.1.3.1Records how frequently each of the non-senatebodies within SGA (such as the PRDC) issue a report to theSenate during general body meetings and notifies the Chairof the body if they are not in compliance.
3.2.1.3.2Serves as the primary recordkeeper for SGA.
3.2.1.3.2.1Stores all of SGA’s digital records for protection in asecondary technological archive at the end of every year.
3.2.1.3.2.1.1Ensures that the Leadership Engagement and
Experiential Development (LEED) Office and the JHULibraries have copies of all records.
3.2.1.3.3Takes minutes at every Senate and Cabinet meeting, ordesignates someone to do so in their absence
3.2.1.3.3.1Minutes shall, at the very least, always include thefollowing:
3.2.1.3.3.1.1The date, time, and location of a meeting.
3.2.1.3.3.1.2Those present at and absent from a SGAmeeting, including whether the absence is excused orunexcused.
3.2.1.3.3.1.3Any guests in attendance at the meeting.
3.2.1.3.3.1.4The matters discussed in a meeting.
3.2.1.3.3.1.5The main ideas discussed within eachmatter.
3.2.1.3.3.1.6The major points or motions raised duringthe meeting.
3.2.1.3.3.1.7All votes made during the meeting, and, ifpossible via roll call or electronic voting, each senator’svote will be recorded.10
3.2.1.3.3.2Minutes shall be made available to the Secretary nolater than a week from the meeting at which they wererecorded. Failure to send minutes shall be noted on the SGAwebsite.
3.2.1.3.4Creates an SGA work log shall be created at thebeginning of the school year, no later than the first SenateMeeting, and publishes this work log on the SGA website
3.2.1.3.4.1The SGA work log shall compile all the legislation,non-legislative projects, roles, and responsibilities ofindividual SGA members.
3.2.1.3.4.2Ensures that the work log is continually updated bySGA members and posted on the SGA website. It is theresponsibility of individual SGA members to fill out thework log.
3.2.1.3.4.3Creates and maintains internal SGA infrastructure
3.2.1.4TREASURER
3.2.1.4.1Submitting all purchase requests on behalf of theSenate.
3.2.1.4.2Chairing, appointing, and managing the StudentActivities Commission.
3.2.1.4.3Co-Chairing the Committee on Finance and meeting
regularly with the Chair of the Committee on StudentOrganizations.
3.2.1.4.4Assisting new Senators with understanding financialpolicies and HopkinsGroups financial processes.
3.2.1.4.5Shall work with the Finance Committee to formulate anannual budget for the SGA.
3.2.1.4.6Shall assist with the funding of student groups.
3.2.1.4.7Shall act as the financial officer of the SGA, keeping allof its ledgers and coordinating with the Finance Committee.
3.2.1.5DIRECTOR OF SOCIAL AFFAIRS
3.2.1.5.1Chairing, appointing, and managing theCommunications and Marketing Commission.
3.2.1.5.2Maintaining of all SGA email lists viaHopkinsGroups and serving as the point of contact for allSGA communications.
3.2.1.5.2.1Monitoring the SGA email and social medianotifications.11
3.2.1.5.2.2Reviewing school-wide emails.
3.2.1.5.3Presents records provided by the Secretary and meetingchairs to the public in an online format that is accessible in lessthan 2 clicks from the SGA website homepage or 4 clicks fromthe SGA’s social media pages.
3.2.1.5.4Places any SGA document deliberated in the publicsphere – legislation, minutes, and working documents – intopublic space within a week of receipt from the Secretary.
3.2.1.5.5Responds to and honors any JHU undergraduate’srequest for SGA information sent to HopkinsGroups or the SGAemail within a week of request, and if information cannot beprovided, a legitimate legal, or personal privacy-related reasonshall be provided in writing.
3.2.1.5.5.1Denied requests may be appealed to the JudiciaryBoard.
3.2.1.5.5.2All requests, fulfilled or denied, shall be listed in theSGA public records.
3.2.1.6DIRECTOR OF RESEARCH
3.2.1.6.1Chairing, appointing, and managing the PolicyResearch and Development Commission.
3.2.1.6.2Referring policy reports to the Student Body Presidentto deliver to relevant administration if applicable.
3.2.1.6.3Ensuring creation of reports for each tabling event.
ARTICLE 4. THE LEGISLATIVE BRANCH
ARTICLE 4, SECTION 1. STRUCTURE OF THE LEGISLATIVEBRANCH
4.1.1CLASS COUNCILS
4.1.1.1Per the Constitution, there shall exist four (4)Class Councils that shall represent each of the four (4)undergraduate classes.
4.1.1.2Class Councils, which are comprised of one (1)Class President and six (6) Class Senators, shall strive to:
4.1.1.2.1Understand the sentiments of their class via outreachmethods (e.g. surveys).
4.1.1.2.2Serve as primary SGA liaisons to their class bycommunicating what the SGA is doing.
4.1.1.2.3Utilize proper programming to facilitate class-specificunity events.12
4.1.1.3Class Councils shall meet weekly.
4.1.1.4At the first Class Council meeting, one membershall be designated to take minutes for all Class Councilmeetings.
4.1.1.5CLASS PRESIDENTS
4.1.1.5.1Per the Constitution, four (4) Class Presidents shall beelected for every one-year term to serve as primary classrepresentatives on the Senate.
4.1.1.5.2Class Presidents shall exercise general superintendenceover all class affairs.
4.1.1.5.3Class Presidents shall ensure proper and regularcommunication between their respective councils and classes.
4.1.1.5.4Class Presidents shall set every Class Council meetingagenda and lead all Class Council meetings.
4.1.1.5.5Class Presidents shall also be considered as Senatorsand perform all regular Senatorial duties.
4.1.1.5.6Class Presidents shall be empowered to appoint anddirect representatives in an Office of the Class President, whichshall work with them, their respective Class Council, and all ofthe JHU SGA Senate to fulfill their duties in event planning,student advocacy, and outreach.
4.1.1.6SENATORS
4.1.1.6.1Per the Constitution, twenty-eight (28) Senators shallbe elected for every oneyear term.
4.1.1.6.2Senators participate within SGA as members of theSenate, Standing Legislative Committees, and Class Councils.
4.1.1.6.3Senators shall be proactive in pursuing studentinterests and concerns, in addition to actively lobbying relevantadministrators.
4.1.1.6.4Senators shall prioritize their commitments to SGA andstrive to attend all SGArelated meetings.
4.1.1.6.5Senators may be considered in bad standing if they donot fulfill the aforementioned guidelines and subsequently maybe subject to an impeachment hearing under Article IX of theConstitution.
4.1.2LEGISLATIVE COMMITTEES OF THE SENATE
4.1.2.1STANDING LEGISLATIVE COMMITTEES13
4.1.2.1.1Standing Legislative Committees of the Senate shall beestablished in these Bylaws and shall exist in perpetuity.
4.1.2.1.2Standing Legislative Committees of the Senate shall beestablished to address the general business of the Senate and torecommend to the Senate the adoption or rejection oflegislation.
4.1.2.1.3The number of members of Standing LegislativeCommittees shall be at the discretion of the Executive VicePresident when sorting Senators into committees, but shallallow for the efficient functioning of the committees.
4.1.2.1.4The following Standing Legislative Committees of theSenate shall be established:
4.1.2.1.4.1COMMITTEE ON ACADEMIC AFFAIRS
4.1.2.1.4.1.1Deals with matters relating to Student Advising,
the Registrar, the Academic Council, and otheracademic-related organs of the University to improve theacademic atmosphere for students.
4.1.2.1.4.1.2Works with administrators, including theDean of the Krieger School of Arts and Sciences and the
Dean of the Whiting School of Engineering, to advanceacademic policies and programs that fit the needs anddesires of the student body.
4.1.2.1.4.1.3Works with the Executive Board and the
Senior Class Council on matters related to Convocation,Commencement, and other University academicceremonies.
4.1.2.1.4.1.4Takes up other measures relating toacademic affairs.
4.1.2.1.4.2COMMITTEE ON CIVIC ENGAGEMENT
4.1.2.1.4.2.1Promotes matters of civic engagement,civic involvement and participation, civic activism,student activism, community engagement in Baltimoreand beyond, and issues of public, political or civicconcern that fall beyond the realm of other committees.
4.1.2.1.4.2.2Collaborates with JHU student groupsfocused on civic engagement and aid them in theirefforts.14
4.1.2.1.4.2.3Works with other Senate committees, the
Office of Student Life, the Office of Multicultural Affairs,
LGBTQ Life, Student Disability Service, the Office ofInstitutional Equity, and other relevant academicdepartments and faculty in its aforementioned mattersof scope whenever applicable.
4.1.2.1.4.3COMMITTEE ON FINANCE
4.1.2.1.4.3.1Membership
4.1.2.1.4.3.1.1The membership of the Committee onFinance is restricted to duly serving members of theSenate.
4.1.2.1.4.3.1.2The Executive Treasurer is theChairman of the SAC and shall serve as an ex-officiomember of the Committee on Finance.
4.1.2.1.4.4Responsibilities
4.1.2.1.4.4.1To deal with all financial matters of the
Student Government Association, includingappropriations, funding procedures, and financialmanagement.
4.1.2.1.4.4.2To evaluate and vote on all legislation ofallocating funds from the senate, that is sent to the
Finance Committee by the Sunday immediately
preceding the General Body Meeting by the time set by
the Rules Bill
4.1.2.1.4.4.3To have the ability to approve any fundingallocations from the Senate’s budget that are equal to orless than five-hundred dollars if the general body doesnot meet in two consecutive weeks.
4.1.2.1.4.4.4To review and approve the SAC Bylawsand criteria for funding student organizations updatedby the SAC.
4.1.2.1.4.4.5To collaborate with the Committee on
Student Organizations and the SAC to guarantee thesuccess of student organizations by aiding groupsthrough their grant and sponsorship request process.
4.1.2.1.4.4.6To inform student organizations ofavailable funding resources, including but not limited togrants from the SAC, external grants and sponsorships15from the Senate.
4.1.2.1.4.4.7To advise the Executive Treasurer onmatters related to funding.
4.1.2.1.4.4.8To appoint at least one Senator serving onthe Committee on Finance to attend each meeting of the
Student Activities Commission as a non-voting,ex-officio participant.
4.1.2.1.4.5COMMITTEE ON HEALTH, SAFETY, ANDSUSTAINABILITY
4.1.2.1.4.5.1Deals with matters pertaining to the health andsafety of the student body.
4.1.2.1.4.5.2To take up measures related tosustainability and facilities, as applicable to the JohnsHopkins community.
4.1.2.1.4.5.3Works with Campus Safety and Security,
Student Life, Health and Wellness Centeradministrators, and other University officials to advocateand ensure the health, safety, and well-being of students.
4.1.2.1.4.5.4Works with the Recycling Center and theOffice of Sustainability to advance sustainable practices.
To work with the Vice President for Facilities and RealEstate as well as other University administrators toadvance the interests of the student body with respect toreal estate, buildings and grounds, auxiliary services,facilities, and related matters.
4.1.2.1.4.6COMMITTEE ON INTERNAL AFFAIRS
4.1.2.1.4.6.1The Vice President, in their capacity asPresident of the Senate, and the Parliamentarian shallserve as ex-officio members of the Committee onInternal Affairs, voting only in the case of a tie.
4.1.2.1.4.6.2Deals with all matters related to theinternal affairs of the Senate, with the exclusion ofmatters related to the Senate’s budget which arerestricted to the Committee on Finance.
4.1.2.1.4.6.3Deals with matters related to amendments
of the SGA Constitution, the SGA Bylaws and the SenateProcedural Rules.16
4.1.2.1.4.6.4Deals with matters related to amendments
of the Committee on Student Elections (CSE) Bylaws andother appropriate governing student documents,excluding revising the SAC Bylaws, a power which is
reserved to the Committee on Finance, and the SGAJudiciary Bylaws, which are reserved by the Constitutionto the Judiciary itself.
4.1.2.1.4.6.5Handles all appointments of SGA officialsas prescribed by statute, including the evaluation of theExecutive President’s judicial nominees, and torecommend to the Senate their appointment or rejection.
4.1.2.1.4.6.6Helps facilitate the impeachment processby holding proceedings to make findings of fact andregulation and providing an informed perspective to theSenate.
4.1.2.1.4.6.7Conducts ethical or disciplinary hearingsof SGA members and refer to the Senate such cases withits recommendations.
4.1.2.1.4.6.8Deals with all other legislation that relatesto the internal affairs of the Senate.
4.1.2.1.4.7COMMITTEE ON STUDENT ORGANIZATIONS
4.1.2.1.4.7.1.1To conduct hearings with leaders ofproposed student organizations to evaluate anddetermine their funding eligibility and recognitionstatus within the SGA.
4.1.2.1.4.7.1.2Works to ensure inter-organizationalcollaboration among the clubs, groups, andorganizations of the undergraduate population atHopkins.
4.1.2.1.4.7.1.3Works with student organizations toadvance their goals and to help facilitate theircontinued success.
4.1.2.1.4.7.1.4Works with other organs of the SGA,including the SAC and the CMC, to ensure andpromote the success of student organizations.17
4.1.2.1.4.7.1.5Ensures that University resources,including usage of the Hopkins logos, funding,facilities and other resources are used only byapproved student groups and that such resources aredistributed fairly and utilized responsibly.
4.1.2.1.4.7.1.6Ensures that approved studentorganizations remain in good standing with the SGAand the University, and to recommend correctiveactions to the Senate when groups violate SGA,University, local, state, and/or federal rules,regulations, and/or laws.
4.1.2.1.4.7.1.7Establishes protocols for applying to bean approved student organization and regulationsgoverning the types and standards of suchorganizations.
4.1.2.1.4.7.1.8Works with University officials,
including the Coordinator for Student Organizations;
the Associate Dean of Student Engagement;administrators of programs housing studentorganizations such as the Office of Multicultural
Affairs, the Interfaith Center, the Department of
Athletics and Recreation, the Center for Social
Concern, the Homewood Arts Programs, and the
Digital Media Center; and other Universitypersonnel, to advance collaboration andstandardization of expectations for studentorganizations.
4.1.2.1.4.7.1.9Takes up other measures relating tostudent organizations.
4.1.2.1.4.8COMMITTEE ON STUDENT SERVICES
4.1.2.1.4.8.1Evaluates proposals for SGA sponsorshipof events.
4.1.2.1.4.8.2Works to provide SGA-sponsored servicesto fill needs that the University administration cannot orwill not provide.
4.1.2.1.4.8.3Works towards improving existing servicesavailable to students.18
4.1.2.1.4.8.4Works with student organizations, theUniversity, and businesses to advance theaforementioned responsibilities.
4.1.2.1.4.8.5Takes up other measures relating tostudent services.
4.1.2.2AD-HOC LEGISLATIVE COMMITTEES
4.1.2.2.1Ad-hoc Committees of the Senate, in accordance withthe Constitution, shall be established by a ⅔ vote of the Senateand shall automatically expire at the end of the academicsemester during which they were established.
4.1.2.2.2Ad-hoc Committees of the Senate shall be empaneled toaddress matters of great importance to the student body andmay recommend that the Senate take up certain proposalsthrough its regular legislative process in order to addressspecific concerns.
4.1.2.2.3The parameters and scope of individual ad-hoccommittees shall be stipulated in the legislation providing fortheir specific establishment.
4.1.2.2.4The number of members of Ad-Hoc Committees of theSenate shall be provided for in the legislation establishing theparticular committees.
4.1.2.2.5An SGA Long-Term Ad-Hoc Committee, appropriatelyabbreviated as an LAHC, shall be a type of ad-hoc committee,adherent to all standard terms and requirements of an ad-hoccommittee, with the following and express exceptions:
4.1.2.2.5.1An SGA LAHC shall be established in perpetuityuntil a clearly delineated date of expiration or sunset, oruntil which time that the Senate votes by ⅔ majority todetermine that the LAHC’s mandate or purpose has elapsed.
4.1.2.2.5.2An SGA LAHC may include additional differencesfrom traditional ad-hoc committees, provided that thosedifferences are clearly delineated in the SGA LAHC’slegislative enactment act and provided that those differencesdo not violate other terms of the SGA Bylaws or the SGAConstitution
4.1.2.3MEMBERSHIP OF COMMITTEES
4.1.2.3.1SORTING OF SENATORS INTO STANDING
LEGISLATIVE COMMITTEES OF THE SENATE19
4.1.2.3.1.1Each member of the Senate shall serve on at least
one (1) of the two Essential Standing Legislative Committeesof the Senate: Finance or Student Organizations, but mayserve on more than one (1) Essential Committee at thediscretion of the Executive Vice President.
4.1.2.3.1.2Pursuant to the Constitution, the Vice Presidentshall sort Senators into Standing Legislative Committees ofthe Senate, and confirmation of these appointments shallrequire ratification by a plurality of the Senate. Half of theSenate will be placed on the Committee on Finance andStudent Organizations respectively. At least two members ofeach graduating class must be on each committee.
4.1.2.3.1.3Finance and CSO Chairs and Co-Chairs will have atminimum monthly coordination meetings outside of theirrespective committee meetings.
4.1.2.3.1.4In executing the Constitutional duty to sort Senatorsinto committees, the Vice President shall solicit the wishesof individual Senators; study their individual passions andlegislative priorities; if prudent, consult with SGAcolleagues; and shall thereafter proceed to sort Senators into
committees at the second Senate General Body Meeting in amanner which, in the opinion of the Vice President, willallow individual Senators to flourish and will best serve thestudents and community of the Johns Hopkins University.
4.1.2.3.2Committee Vacancies
4.1.2.3.2.1Any vacancies within Standing Legislative
Committees of the Senate or Ad-hoc Committees of theSenate created by the departure of a member of the Senateshall be filled by the Vice President and confirmed by aplurality of the Senate.
4.1.2.3.2.2Any vacancies within Standing Legislative
Committees of the Senate or Ad-hoc Committees of theSenate created by the departure of a non-member of theSenate shall be left vacant unless filled by Senate legislation.
4.1.2.4LEADERSHIP OF COMMITTEES
4.1.2.4.1CHAIRS AND VICE-CHAIRS
4.1.2.4.1.1The Internal Affairs Committee and FinanceCommittee shall each have two chairs automatically.20
4.1.2.4.1.2Every other standing and ad-hoc committee shallhave one chair and one vice chair.
4.1.2.4.2SELECTION OF THE CHAIR
4.1.2.4.2.1The Vice President, in their capacity as President ofthe Senate, shall schedule and preside over the first meetingof each Standing Legislative Committee in order to facilitate,and until, the election of the committee’s chair.
4.1.2.4.2.2Within one (1) week of the Senate’s second General
Body meeting, each Standing Legislative Committee of theSenate shall meet to elect its Chair or co-chair.
4.1.2.4.2.3At this first committee meeting, the Vice Presidentshall call to order the committee. The Vice President shallthen ask for secret paper ballot nominations of committeemembers to serve as chair of the committee. Only dulyserving members of the Senate may be nominated ascommittee chairs. Individuals may not serve as chair ofmore than one (1) committee, or as the chair of a committeeif they are the vice-chair for another committee.
4.1.2.4.2.4Upon collecting the nominations, the Vice Presidentshall read the nomination aloud and ask each nominee if heor she would like to perform the service of committee chair.
4.1.2.4.2.5Those responding in the affirmative shall each giveshort speeches outlining their qualifications and priorities.
4.1.2.4.2.6Without a discussion, each Senate member on thecommittee shall then cast a vote for the chair by confidentialpaper ballot.
4.1.2.4.2.7Any candidate receiving a plurality of votes will thenbe installed as committee chair or co-chair and will be swornin by the Vice President.
4.1.2.4.2.8The Vice President and Treasurer, in theirrespective roles as ex-officio members of the Internal AffairsCommittee and of the Finance Committee, shall also serveas respective ex-officio co-chairs of those committees.
4.1.2.4.2.9If no candidate receives a plurality, the VicePresident shall cast a tie breaking vote.
4.1.2.4.2.10The Committee Chair’s term of office shall extendfor the term of the Senate.
4.1.2.4.3SELECTION OF THE VICE-CHAIR21
4.1.2.4.3.1The Chair of the Committee (excluding the InternalAffairs and Finance committees) must nominate aVice-Chair for their committee upon their election as chairor at the following committee meeting.
4.1.2.4.3.2The Vice-Chair of a committee must be a dulyelected SGA Senator and must be an official member of thecommittee for which they are a Vice-Chair.
4.1.2.4.3.3The Vice-Chair must not be the Chair or Vice Chairof another committee.
4.1.2.4.3.4After the Chair submits their nomination of aVice-Chair to their committee, the committee membersmust approve the selection with a ⅔rds vote.
4.1.2.4.4Chairs of the Ad-hoc Committees of the Senate
4.1.2.4.4.1The legislation providing for the establishment ofthe particular ad-hoc committee shall designate a chair.
4.1.2.4.4.2The term of the Chair of an Ad-hoc Committee ofthe Senate shall expire when the term of the committee itselfexpires at the end of the semester.
4.1.2.4.5RESPONSIBILITIES OF COMMITTEE CHAIRS
4.1.2.4.5.1Chairs of Standing Legislative Committees of theSenate and Ad-hoc Committees of the Senate shall havingthe following responsibilities:
4.1.2.4.5.1.1To issue a committee report at General Bodymeetings, informing the Senate of relevant projects andactions of the committee and its members.
4.1.2.4.5.1.2To submit legislation withrecommendations to the Vice President and Secretary.
4.1.2.4.5.1.3To create the agenda for each committeemeeting and publish these agendas to the Senate.
4.1.2.4.5.1.4To appoint a member of the respectivecommittee to take the minutes of each meeting.
4.1.2.4.5.1.5To send a copy of the committee minutesto the Secretary in a timely manner.
4.1.2.4.5.1.6To perform certain other functions assituations necessitate.
4.1.2.4.5.1.7To maintain suggestion boxes as needed toprovide for the needs of the student body22
4.1.2.4.5.1.7.1It shall be the duty of the chair of the
Student Services Committee to appoint committeemembers to gather the suggestions left in the boxes.
4.1.2.4.5.1.7.2To report on the contents of thesuggestion boxes bi-weekly at SGA general bodymeetings.
4.1.2.4.5.2Co-chairs of the Finance and Internal Affairs
Committees and Chairs and Vice Chairs of Standing
Legislative Committees of the Senate and Ad-hocCommittees of the Senate shall have the following additionalresponsibilities:
4.1.2.4.5.2.1By the end of September, co-chairs/chairand vice chair must submit a cooperation plan to theVice President detailing an agreement between eachco-chair/ chair vice chair on how they plan to workcooperatively to run their committee
4.1.2.4.5.2.1.1Plans must include but are not limitedto:
4.1.2.4.5.2.1.1.1Means of communication andresponse time
4.1.2.4.5.2.1.1.2Workflow in terms of planningcommittee meetings and projects
4.1.2.4.5.2.1.1.3Means of conflict resolution
4.1.2.4.5.2.1.1.4Limited-use Mental Health andAcademic Stress related provisions under whichresponsibilities can temporarily be waived
4.1.2.4.5.2.1.2The requirement to have a plan can bewaived if both co-chairs/the chair and vice chair signa waiver or otherwise inform the Vice Presidentstating that they do not feel the need to have acooperation plan.
4.1.2.4.5.2.1.2.1If a cooperation plan is waived, aco-chair/chair or vice chair has the right torequest a cooperation plan at any pointthroughout the year.23
4.1.2.4.5.2.1.2.2Requests must be sent in an emailto the Vice President and their co-chair/chair orvice chair, and cooperation plans must be createdand submitted to the Vice President within 10days of the request.
4.1.2.4.5.2.1.3The Vice President may reject anycooperation plan deemed to be insufficient.Rejections can be overturned by a 4/5ths vote of thecommittee that the agreement applies to.
4.1.2.4.5.2.1.4For cooperation plans concerning the
Internal Affairs Committee, the Student BodyPresident shall fill the role of the Vice President inthe processes outlined in this section of the Bylaws.
4.1.2.4.5.2.1.5Cooperation plans must be shared withsenate committee members.
4.1.2.4.5.2.1.6Cooperation plans may not be changedwithout the approval of the Vice President.
4.1.2.4.5.2.1.7Failure to follow the rules within thissection of the Bylaws is a formal violation of theBylaws, and may lead to the consequences associatedwith such.
4.1.2.4.5.2.1.8Both co-chairs/chair and vice-chairmust express their approval of the cooperation planin writing or email to the Vice President.
4.1.2.4.5.2.1.9If cooperation plans are not submittedand are not waived, the co-chairs/chair and vice chairshall be automatically removed and a new election forco-chairs/chair or vice chair will be held.24
4.1.2.4.5.2.1.10If one co-chair/chair or vice chairbelieves that it was not possible for them to submit acooperation plan because the other co-chair/chair orvice chair refused to cooperate, they may petition theJudiciary to rule on the question of whether failure tosubmit a cooperative plan was solely or mostly by thefault of one of the co-chairs/chair or vice chair. Ifthey rule that to be the case, the co-chair/chair orvice chair who was ruled to have been mostly orcompletely responsible for the failure to produce amutually-agreed upon cooperative plan shall beremoved as committee chair.
4.1.2.4.5.2.1.10.1After chair removal, the committeemust take a vote to appoint a new chair.
4.1.2.4.5.2.1.10.2The removed chair may notparticipate in committee chair-relateddeliberations or vote on matters concerningcommittee chairs after their removal, and maynot become the chair of any committee throughthe end of their term.
4.1.2.4.5.2.1.10.3The vice chair shall notautomatically become the chair if the chair isremoved through this process, but may run in thechair election.
4.1.2.4.5.2.1.10.4After Vice Chair removal, the Chairshall appoint a new Vice Chair, subject tocommittee approval
4.1.2.4.5.3Vice-Chairs of Standing Legislative Committees ofthe Senate and Ad-Hoc Committees shall have the followingresponsibilities:
4.1.2.4.5.3.1Vice-Chairs shall fulfill the duties of thechair whenever they are not present at meetings orotherwise unavailable. They must fulfill all theresponsibilities of the chair when the chair is on leave orabsent at a meeting, and highlighted duties include:
4.1.2.4.5.3.1.1Chairing committee meetings when thechair is absent25
4.1.2.4.5.3.1.2Updating the Senate on committeeactivities during GBM when the chair is absent
4.1.2.4.5.3.2Vice-Chairs shall assist the Chairs in alltheir duties as agreed upon between the Chair, theVice-Chair, and the committee at large.
4.1.2.4.6REMOVAL OF CHAIRS
4.1.2.4.6.1The Chair of a Standing Legislative Committee ofthe Senate or an Ad-hoc Committee of the Senate may beremoved by a ¾ vote of the committee itself, or by a ⅔ voteof the Senate as a whole.
4.1.2.4.6.2A member of a committee may only be removed by a¾ vote of the Senate as a whole.
4.1.2.4.6.3If a Committee chooses to remove a chair by a ⅔vote of the Committee itself, they must abide by thefollowing procedures.
4.1.2.4.6.3.1A senate member of a committee mustsubmit the signatures of at least ½ of the senatemembers of the committee calling for the removal of thecommittee chair to the Vice President.
4.1.2.4.6.3.1.1When there is an odd amount ofsenators in the committee, the number of signaturesrequired shall be rounded up.
4.1.2.4.6.3.2The Vice President shall convene ameeting no later than 2 weeks after the receipt of thesignatures calling for the removal of a committee chair tohear arguments for and against chair removal and tohold a vote to remove the chair.
4.1.2.4.6.3.3At a minimum, the chair underconsideration for removal must be allowed theopportunity to speak, and a senator calling for the chair’sremoval must be allowed an equal opportunity to speak.Speaking order should be determined by some form ofchance.26
4.1.2.4.6.3.4After speeches from the chair underconsideration and from an accuser, senate members ofthe committee shall enter into deliberations. The chairunder consideration of removal must not be present fordeliberations. After deliberations have concluded, senatemembers of the committee must vote by secret ballot onwhether to remove the chair. The chair underconsideration for removal cannot participate in thisballot.
4.1.2.4.6.3.5If the chair is removed, they shall bethanked for their service and downgraded to a regularsenate member of the committee.
4.1.2.4.6.3.6Upon removal of a single chair of acommittee, the Vice President shall hold an election for anew chair no later than one week after the removal of theoriginal chair.
4.1.2.4.6.3.6.1The Vice-Chair shall not automaticallysucceed the Chair in the case of Chair removal byCommittee or Senate vote, but may run in theelection to replace the chair.
4.1.2.4.6.3.7The removed chair may not run in thechair election held to determine their replacement.
4.1.2.4.6.3.8The Vice President cannot be removed
from the Internal Affairs Committee and the Treasurercannot be removed from the Finance Committee.
4.1.2.4.6.4Removal of the chair of a committee, or of amember of the committee, done by the full senate, shallproceed in identical fashion to impeachment proceedings asprescribed by the Constitution and further expounded uponby supporting statutes.
4.1.2.4.6.5Vice-Chairs may be removed by the Chair of acommittee in consultation and with the consent of theStudent Body President and their Cabinet.
4.1.2.4.6.5.1In order to remove a Vice-Chair, the Chairof a committee must submit in writing/email why theyfeel that they require a new Vice-Chair to the Presidentand Vice President.27
4.1.2.4.6.5.2Upon receiving the request to remove a
Vice-Chair, the Student Body President and theirCabinet shall convene separate meetings with the Chairand Vice Chair of the committee to further discuss theissue, and may convene a meeting with the Chair andVice Chair if desired.
4.1.2.4.6.5.3If the Student Body President and theirCabinet determines that whatever the Chair believesnecessitates the removal of the Vice Chair cannot beresolved, they shall consent to the removal of the ViceChair and the Chair shall appoint a new Vice Chair.
4.1.2.4.6.5.3.1The Student Body President and theirCabinet should generally defer to the judgement of
the Chair
4.1.2.4.6.5.4The Chair of a committee may also removea Vice-Chair by submitting written notice to themembers of the committee of why they want to removethe Vice-Chair.
4.1.2.4.6.5.4.1The committee shall then vote on theremoval of the Vice-Chair, with a ⅔rds vote requiredto remove the Vice-Chair.
4.1.2.4.6.6Any member of the Senate who is impeached inaccordance with the Constitution and relieved from theduties of the Senate are thus automatically removed from all
Standing Legislative Committees of the Senate and Ad-hocCommittees of the Senate.
4.1.2.4.7Chairs and Vice-Chairs of Committees may resign fromCommittee leadership positions.
4.1.2.4.7.1If the Chair resigns, the Vice-Chair shall temporarilyserve as Chair until new Chair elections can be held underthe procedures described above.
4.1.2.4.7.2If the Vice-Chair resigns, the Chair shall appoint anew Vice-Chair.
4.1.2.4.7.3Notices of resignation of Committee leadershipmust be sent to the Vice President.
4.1.2.5COMMITTEE MEETINGS28
4.1.2.5.1The Standing Legislative Committees of the Senateshall be required to regularly meet at least once every two (2)weeks.
4.1.2.5.2The Chairs of Standing Legislative Committees of theSenate shall, at the first committee meeting of the term, discusswith committee members times to meet at least once every two(2) weeks.
4.1.2.5.3During the first meeting of every Standing LegislativeCommittee of the Senate, the Chairs – if they choose – shalldesignate one committee member to take minutes during everycommittee meeting, otherwise they themselves shall take theminutes.
4.1.2.5.4In accordance with the Constitution, any student iswelcome to observe any committee meetings.
4.1.2.5.4.1Committees may, in accordance with theConstitution, close meetings to discuss sensitive personnelmatters by a ⅔ vote of the committee. However, all votingmust take place in public with individual votes recorded asprescribed by Senate rules and legislation.
4.1.2.5.5Any member of the three SGA branches is welcome toattend committee meetings, even those closed by the committeeitself.
4.1.3CAUCUSES OF THE SENATE
4.1.3.1FORMATION OF CAUCUSES
4.1.3.1.1In order to form a caucus, the following criteria must bemet:
4.1.3.1.1.1Formation must be initiated by an SGA Senatemember
4.1.3.1.1.2Submission of a bill establishing a caucus thatcontains the following:
4.1.3.1.1.2.1Rules for caucus (granted that they do notsupercede the general guidelines of caucuses)
4.1.3.1.1.2.2Purpose of the caucus
4.1.3.1.1.2.3Goals of the caucus
4.1.3.1.1.2.4Why there is a need for this caucus oncampus
4.1.3.1.1.2.5List of at least 10 interested individuals29
4.1.3.1.1.2.6List of at least 3 potential partner studentorganizations
4.1.3.1.1.3Caucuses must be approved by a 2/3rds vote of theSenate
4.1.3.2CAUCUS LEADERSHIP
4.1.3.2.1Each caucus must have, at a minimum, a Chair and aVice-Chair
4.1.3.2.1.1The Chair of the caucus must be an elected memberof SGA.
4.1.3.2.1.2The Vice Chair must be an elected or appointedmember of SGA or a former elected SGA member.
4.1.3.2.1.3The Chair of the caucus shall be responsible for thefollowing duties:
4.1.3.2.1.3.1The Chair shall serve as the chief executiveofficer of the caucus.
4.1.3.2.1.3.2The Chair shall be the officialspokesperson of the caucus.
4.1.3.2.1.3.3The Chair shall preside at and lead allmeetings of the caucus and shall prepare the meetingagendas.
4.1.3.2.1.3.4The Chair shall coordinate elections withintheir caucus by the end of September.
4.1.3.2.1.3.5The Chair shall be responsible foroverseeing all administrative duties for the caucus.
4.1.3.2.1.3.6The chair shall also be responsible forensuring that there is a Caucus page on the SGA websitethat contains leadership information and all meetingminutes.
4.1.3.2.1.4The Vice Chair shall be responsible for the followingduties:
4.1.3.2.1.4.1Record detailed minutes at all meetings forthe caucus and shall keep them on file.
4.1.3.2.1.4.2The Vice Chair shall manage any and allinternal and external organizational correspondence, asrequested by the Chair.
4.1.3.2.1.4.3The Vice Chair shall maintain allmembership records for the caucus, including updatingthe roster and member attendance sheet.30
4.1.3.2.1.4.4The Vice Chair shall be responsible forreserving rooms and spaces for all meetings and events.
4.1.3.2.1.4.5In the event that the Chair is unable tolead meetings or fulfill other administrativeresponsibilities, the Vice Chair shall step in momentarilyas their proxy.
4.1.3.2.1.4.6Upon resignation of the Chair of a caucus,the Vice-Chair shall serve as interim chair until newelections are held.
4.1.3.2.1.4.6.1Eligibility rules of interimchairmanship shall follow that of Vice Chair and notChair.
4.1.3.2.2Each caucus may specify additional leadership roles intheir Caucus Rules Bill.
4.1.3.2.3LEADERSHIP ELECTION PROCEDURES
4.1.3.2.3.1The Chair and Vice-Chair of the caucus must beelected by the SGA Senate in a General Body Meeting.
4.1.3.2.3.1.1This must be completed within one month of theapproval of a caucus
4.1.3.2.3.1.2In order to run for a leadership position, acandidate must be nominated by a Senator during theGeneral Body Meeting in which the election shall takeplace.
4.1.3.2.3.1.2.1Incumbent Chairs or Vice-Chairs in theCaucus for which the election is for, may notnominate candidates for either position.
4.1.3.2.3.1.3Each candidate must speak for up to fiveminutes on why they should be elected to the positionthey are running for.
4.1.3.2.3.1.3.1If there is only one candidatenominated for a position, the Senate shall movedirectly into voting procedure for the nominee.
4.1.3.2.3.1.3.2If there are multiple candidates, afterthe speeches, Senators may motion for a Q&A, aModerated Caucus, or to move into voting procedure.31
4.1.3.2.3.1.3.2.1If there are no motions for amoderated caucus or a Q&A, the Senate shallmove directly into voting procedure for theposition being discussed.
4.1.3.2.3.1.3.3After speeches and optional discussion,the Senate shall move into voting procedure.
4.1.3.2.3.1.4A candidate for a position must win amajority of the votes to obtain the position they arerunning for.
4.1.3.2.3.1.4.1If there are more than two candidatesand neither gets a majority of the vote, the Senateshall move into a second round of voting, with thecandidate who got the least votes in the prior roundof voting taken out of consideration for the position.
4.1.3.2.3.1.4.1.1This process shall continue until acandidate gets a majority of the vote.
4.1.3.2.3.1.5Elections for each position shall be held duringone of the first three Senate Meetings of each year’sSenate. New elections shall be held during the academicyear upon the resignation of the Chair or Vice-Chair ofthe caucus, or upon the receipt of the signatures of ⅔rdsof the Senate.
4.1.3.2.3.1.5.1Upon resignation of Chair orVice-Chair, new elections must be held within twoweeks of resignation. If the resignation occurs duringa time in which the next GBM is farther than twoweeks away (for example, during winter break), theelection shall be carried out at the next GBM.
4.1.3.2.3.1.5.2Between the resignation of the Chairand the election of a new chair, the Vice Chair willserve as interim Chair, and the caucus will vote on atemporary replacement for the Vice Chair.
4.1.3.2.3.1.5.3Upon resignation of the Vice Chair, thechair will determine who will serve as interim ViceChair until a new election can be held.
4.1.3.3POWERS AND RESPONSIBILITIES OF CAUCUSES32
4.1.3.3.1Caucuses shall work to advance, represent the needsand concerns of, and promote greater equality for thecommunity that they represent.
4.1.3.3.2Actions that caucuses are authorized to carry outinclude without Senate Approval include:
4.1.3.3.2.1Endorsing, suggesting, or otherwise encouraginglegislation aimed to help the constituency they represent
4.1.3.3.2.2Reviewing and providing feedback on whetherlegislation passed by SGA is as inclusive of and mindful tothe needs of the constituency they represent as possible.
4.1.3.3.2.3Acting as a safe space for the constituency theyrepresent, and providing meaningful opportunities for theconstituency they represent to convene and discusspertinent issues.
4.1.3.3.2.4Holding General Body Meetings with interestedstudents and interested student groups to discuss whateverissues are deemed relevant by the caucus.
4.1.3.3.2.5Running a Social Media Account
4.1.3.3.2.6Any actions not included in this list require furtheraction before the caucus may carry them out, which shall bedescribed within these bylaws.
4.1.3.3.3EVENTS AND INITIATIVES
4.1.3.3.3.1There are two routes for initiatives to be approved:
4.1.3.3.3.1.1In order to work on events and initiatives,caucuses can present their initiative to a GBM (to ensureawareness within the Senate)
4.1.3.3.3.1.1.1Any relevant legislative committees cancomment / provide feedback
4.1.3.3.3.1.1.2A simple majority vote within theSenate can approve the event/initiative
4.1.3.3.3.1.2Alternatively, a caucus initiative canpartner with a specific legislative committee
4.1.3.3.3.1.2.1A committee simple majority vote canapprove said initiative/event
4.1.3.4INTERNAL RULES OF CAUCUSES33
4.1.3.4.1Caucuses shall define their structure, operating rules,and any other leadership not specified by these bylaws bycreating an annual Caucus rules bill that must be approved bythe Senate every academic year.
4.1.3.4.2Annual Caucus Rules bills shall be approved by amajority vote of the Senate by end of September at the latest.
4.1.3.4.3Rules Bills must stay within the structure provided inthese bylaws, and may not outline any responsibilities,leadership election procedures, or anything else that contradictsthese bylaws.
4.1.3.4.4Rules Bills should include a potential caucus logo ifapplicable
4.1.3.4.5Annual Rules Bills must be posted publicly on the SGAwebsite. The Caucus shall not be allowed to carry out any of itsresponsibilities and shall be considered null and void until theRules Bill is posted on the website.
4.1.3.5CAUCUS MEMBERSHIP
4.1.3.5.1Caucus membership shall be open to all interestedstudents of any background or demographic, accordance with
our Constitution
4.1.3.5.2Caucuses may further define in their Rules bill thespecifics of “membership” within their caucus
4.1.4SENATORIAL VACANCIES
4.1.4.1POST-ELECTORAL VACANCIES
4.1.4.1.1A vacancy is designated as “Post-electoral” if it isidentified after electoral results for the next SGA session (exceptfor freshman Senators) have been published and before the nextSGA session has been inaugurated.
4.1.4.1.2CSE will hold a special election as defined in theirconstitution for the Post-electoral vacancies
4.1.4.1.2.1If a senatorial position is still vacant following thespecial election, the vacancy will become either “Regularsession” or “Special” depending on the circumstances.
4.1.4.2REGULAR SESSION VACANCIES
4.1.4.2.1A vacancy is designated as “Regular session” if it occursoutside of the timeframe specified for post-electoral vacanciesand does not fit the criteria for special vacancies.34
4.1.4.2.2The President of the Senate will notify the respectiveSenator/Class President as soon as they receive confirmation ofthe vacancy from the Student Body President.
4.1.4.2.3Regular session vacancies will be broken up into thefollowing categories: RSO Representatives, Caucus Chairs, Class
Representatives, School Representatives, and Class
Programming Councils
4.1.4.2.4RSO REPRESENTATIVES
4.1.4.2.4.1Within 48 hours of notification of the vacancy fromthe President of the Senate, the Chair of the Committee onStudent Organizations will send out an email to thepresidents/co-presidents and treasurers/co-treasurers of allRSOs under the category represented by the vacant position,informing them of the vacancy with a description of the roleand SGA requirements with an application form.
4.1.4.2.4.2Each RSO president/team of co-presidents maynominate up to two interested students, including but notlimited to the leadership of that RSO. The applicants willsubmit a short bio and why they are interested in the role.
4.1.4.2.4.3All Senators will have access to all of the applicants’responses prior to the start of the voting period. Noapplicants will be added after the voting period begins.
4.1.4.2.4.4The secret vote will be administered by the VicePresident of the Senate during the next GBM. The VicePresident of the Senate is encouraged to use instant runoffvoting to pick an applicant to fill the role if there are morethan 2 applicants.
4.1.4.2.4.5This entire process must be completed (defined asthe candidate being voted on by the Senate, which isseparate from the selection of the applicant) by the thirdGBM after the vacancy is announced by the President of theSenate.
4.1.4.2.5CAUCUS CHAIRS
4.1.4.2.5.1Within 48 hours of notification of the vacancy fromthe President of the Senate, the Vice Chair of the respectiveCaucus will notify the entire membership of the Caucus,informing them of the vacancy with a description of the roleand SGA requirements.35
4.1.4.2.5.1.1If no Vice Chair exists, then the President of theSenate will take the steps described above.
4.1.4.2.5.2Within 48 hours of notification of the vacancy fromthe President of the Senate, the Vice Chair of the Caucus willnotify the president/co-presidents andtreasurer/co-treasurers of the respective umbrella advocacyorganizations listed in the subsections of this section andask them to share information about the vacancy with theirorganization’s membership.
4.1.4.2.5.2.1If no Vice Chair exists, then the Presidentof the Senate will take the steps described above.
4.1.4.2.5.2.2Asian, Pacific Islander, and Desi AmericanCaucus: Inter-Asian Council (IAC)
4.1.4.2.5.2.3Black Caucus: African Students
Association (ASA), Black Student Union (BSU)
4.1.4.2.5.2.4Disability Caucus: Advocates for Disability
Awareness (ADA), Student Disability Services (SDS)
4.1.4.2.5.2.4.1The contact for SDS will be the Senior
Director of Student Disability Services at Homewoodand Executive Director of Student Disability Services.
4.1.4.2.5.2.5First-Generation, Limited-Income Caucus:
Johns Hopkins Underrepresented in Medical
Professions (JUMP), Hop-In
4.1.4.2.5.2.6Hispanic/Latinx Caucus: Latino
Estudiantil (OLÉ)
4.1.4.2.5.2.7Women and Gender Minorities Caucus:
Diverse Sexuality and Gender Alliance (DSAGA), Sexual
Assault Resource Unit (SARU)
4.1.4.2.5.2.8List last updated: April 5, 2023
4.1.4.2.5.3The Caucus will meet and hold a vote to advanceone of their members who is not currently in SGA or anotherstudent whom they believe to be qualified and is notcurrently in SGA to be confirmed as Chair by the entireSenate at the next GBM.
4.1.4.2.5.4This entire process must be completed (defined asthe candidate being voted on by the Senate) by the thirdGBM after the vacancy is announced by the President of theSenate.36
4.1.4.2.5.5The Committee on Internal Affairs is empowered tomake edits to 4.1.4.2.5.1.2 and subsections at the behest of aCaucus without Senate approval, with the condition thatthey must update the “List last updated” clause and that theChair of the Committee on Internal Affairs must include theupdate in their next GBM update.
4.1.4.2.6CLASS REPRESENTATIVES
4.1.4.2.6.1Class Senator Vacancy
4.1.4.2.6.1.1Within 48 hours of notification of the
vacancy from the President of the Senate, the Presidentof the respective Class Council will send out an email totheir entire class informing them of the vacancy with adescription of the role and SGA requirements with anapplication form.
4.1.4.2.6.1.2The Class President and Class Senators forthe respective Class will convene and review theapplications for the position.
4.1.4.2.6.1.3Optionally, the Class President and ClassSenators may decide to hold a round of interviews bymajority vote if they deem it necessary to identify thebest candidate.
4.1.4.2.6.1.4This entire process must be completed(defined as the candidate being voted on by the Senate)by the third GBM after the vacancy is announced by thePresident of the Senate.
4.1.4.2.6.2Class President Vacancy
4.1.4.2.6.2.1Within 48 hours of notification of thevacancy from the President of the Senate, the remainingClass Senators shall set a meeting time no later than 7days after the time of the notification to meet and elect anew Class President from among their ranks by majorityvote.
4.1.4.2.6.2.2All of the remaining Class Senators are
empowered to ask the Vice President of the Senate toserve as a neutral administrator of a secret vote.
4.1.4.2.6.2.2.1If the Vice President of the Senate isone of the remaining Class Senators, they may askthe SGA advisor to serve as a neutral administrator.37
4.1.4.2.6.2.3After the a new Class President is chosenthrough this mechanism and has been successfully votedon by the Senate at the first GBM after they have beenselected, the start time of that GBM shall serve as thestart of the 48 hours of notification for the Class Senatorvacancy their succession leaves.
4.1.4.2.6.2.4If no successor has been chosen by 7 daysafter the time of notification, the position will becomeopen to the entire graduation class to run for and aspecial election will be proctored by CSE.
4.1.4.2.6.2.4.1Current Senators of any representativebackground in the correct graduation class will beempowered to run for the position without risk oflosing their current position by doing so.
4.1.4.2.7SCHOOL REPRESENTATIVES
4.1.4.2.7.1Within 48 hours of notification of the vacancy fromthe President of the Senate, the Chair of the Committee onAcademic Affairs will send out an email to the entire
undergraduate membership of the Krieger School of Arts
and Sciences (KSAS) or Whiting School of Engineering(WSE) informing them of the vacancy with a description ofthe role and SGA requirements with an application form.The school emailed depends on the vacancy.
4.1.4.2.7.2The remaining KSAS/WSE School Senators willconvene and review the applications for the position.
4.1.4.2.7.3Optionally, the School Senators may decide to holda round of interviews by majority vote if they deem itnecessary to identify the best candidate.
4.1.4.2.7.4This entire process must be completed (defined asthe candidate being voted on by the Senate) by the thirdGBM after the vacancy is announced by the President of theSenate.
4.1.4.2.8FAILED CONFIRMATION
4.1.4.2.8.1In the event that a prospective Senator/ClassPresident is not confirmed by the Senate, the Senate maychoose, by majority vote, to have CSE proctor a specialelection for the position.38
4.1.4.2.8.2If the Senate does not motion for a special election,the start time of that GBM shall serve as the start of the 48hours of notification for the vacancy and the process willbegin anew.
4.1.4.3SPECIAL VACANCIES
4.1.4.3.1A vacancy is designated as “Special” if it meets one ofthe following criteria:
4.1.4.3.1.1Less than a quorum of the selecting body exists forthat position. This is defined as half of the maximummembership plus one. For caucuses, quorum will be definedas the constitutionally mandated minimum number ofmembers for that caucus to be recognized. The standingquorum for each selection group is listed below:
4.1.4.3.1.1.1RSO Representatives: 24 Senators/ClassPresidents.
4.1.4.3.1.1.2Caucus Chairs: 20 members of therespective caucus.
4.1.4.3.1.1.3Class Representatives: 3 Class Senators/ClassPresidents of the respective Class.
4.1.4.3.1.1.4School Representatives:
4.1.4.3.1.1.4.1WSE: 3 WSE Senators
4.1.4.3.1.1.4.24 KSAS Senators
4.1.4.3.1.1.5The Committee on Internal Affairs isempowered to edit the numbers reported for quorumunder §4.1.4.3.1.1 without a Senate vote if any of thepopulations of senators or caucuses change. The Chair ofthe Committee on Internal Affairs will include thechange in their next GBM update.
4.1.4.3.1.1.6If the selecting body lacks quorum, CSEwill hold a special election for all the vacant positions inthe selection body.
4.1.4.3.1.1.7In the case of there being fewer than 24members in the entire Senate, CSE will hold a specialelection for all vacant Senate positions.
4.1.4.3.1.2Vacancies occur in the current Senate within twoweeks of the first electoral info session for the next Senateand before the next Senate’s inauguration.39
4.1.4.3.1.2.1The non-incumbent(s) who receive themost votes for the currently vacant position(s) they arerunning for will be invited to immediately assume theirposition(s), subject to a confirmation vote. 4.1.4.3.1.2.2 Ifthey refuse, the position(s) will remain vacant until theirformal term begins. ]
4.1.4.3.1.3A new, elected position in the Senate is created.
4.1.4.3.1.3.1CSE will hold a special election for the newposition if the new position is created before January 1stof the election year.
4.1.4.4PROCEDURE FOR PROCESS DEVIATIONS
4.1.4.4.1A Senator may request deviations from theconfirmation process for a certain position by a 2/3 vote of theentire Senate. All intended deviations must be presented inadvance.
4.1.4.4.2If a Senator intends to request deviations, they mustnotify the President of the Senate within 48 hours ofnotification of the vacancy.
4.1.4.4.3The start time of the GBM at which process deviationsare requested and approved or denied shall serve as the start ofthe 48 hours of notification.
4.1.4.4.4Senators may also modify any part of the bylaws thatgovern the vacancy process by a 2/3 vote of the entire Senate inthe same fashion as any other bylaws amendment.
4.1.4.5EXTENSIONS
4.1.4.5.1Extensions may be granted on a case-by-case basis atthe discretion of the President of the Senate. Requests forextensions must be made before the deadline, and all requestsfor extensions will be given a provisory 24hr extension if theyare not to be granted in full.
4.1.4.5.2The maximum length of an extension that may begranted is 7 days or 1 additional GBM, whichever is longer. Ifthe extension necessary due to circumstances is longer than aweek/1 GBM, CSE will hold a special election for the position.
4.1.4.5.2.1An exception to this rule is when a University breakoverlaps with the vacancy filling schedule. These breaks areSummer Break, Fall Break, Thanksgiving Break, WinterBreak, Intercession, and Spring Break.40
4.1.4.5.2.2For the purposes of these §4.1.4.5.2.1, the start ofWinter Break shall be recognized as the first reading day ofthe Fall semester.
4.1.4.5.2.3For the purposes of §4.1.4.5.2.1, the entirety ofIntercession shall be recognized as a break period.
4.1.4.5.2.4For the purposes of §4.1.4.5.2.1, the start of SummerBreak shall be recognized as the first reading day of theSpring Semester.
4.1.4.5.2.5In the cases outlined by §4.1.4.5.2.1, an extensionequal to the duration of the break plus any weekend daysdirectly adjacent to the break shall be provided given thatthe Senators do not purposefully delay the process to qualifyfor a break extension.
4.1.4.6RESPONSIBILITIES
4.1.4.6.1The President of the Senate is tasked with ensuring thatnotification of the vacancy is fully and clearly communicated tothe respective group that will be voting on the position’sreplacement at their soonest possible convenience.
4.1.4.6.2The Vice President of the Senate is tasked withoverseeing and administering the vote and secret vote for thevacancies when necessary and confidentially responding toissues raised about the process.
4.1.4.6.3Both the President of the Senate and Vice President ofthe Senate are responsible for ensuring that deadlines are metand that the timeline is strictly adhered to. Disciplinary markswill be given out for failures to adhere to the timeline.
4.1.4.6.4The selection group is responsible for recruiting,identifying, and electing qualified applicants.
4.1.4.6.4.1If no students have applied for the position by thedeadline the selection group has set for applications, theselection group will be thanked for their service anddisbanded.
4.1.4.6.4.2In such a situation, the President of the Senate andVice President of the Senate will work with the Student Body
President and Student Body Vice President to engagestudent interest in the role and then will open up the searchfor a replacement at a later date of the President of theSenate’s choosing.41
4.1.4.7COMPLAINTS
4.1.4.7.1If a member of SGA or applying student has complaintsabout the fairness of the process, especially related toimproper/unapproved deviations from the procedureprescribed by the bylaws herein or SGA Constitution, they areempowered to confidentially bring their concerns to the Chair ofInternal Affairs, the Vice President of the Senate, or the SGAJudiciary Board.
4.1.5PROGRAMMING COUNCIL VACANCIES
4.1.5.1The Chair of Programming will notify the remainingmembers of the respective Class Programming Council as soon asthey receive confirmation of the vacancy from the Student BodyPresident.
4.1.5.2CHAIR VACANCY
4.1.5.2.1In the event that the position of Chair of a ClassProgramming Council is vacant, the Treasurer of the respectiveProgramming Council will be offered the opportunity to ascendto the role of Chair.
4.1.5.2.2Should the Treasurer decline or not reply within 48hours, the Chair position will be offered to the Secretary of therespective Programming Council.
4.1.5.2.3Should the Secretary decline or not reply within 48hours, the Chair of Programming will meet with the remainingmembers of the Class Council, as well as the ex officio members
of the Class Council (the respective Class Senators and ClassPresident) to create an application form for the position.
4.1.5.3TREASURER VACANCY
4.1.5.3.1In the event that the position of Treasurer of a ClassProgramming Council is vacant, the Chair of Programming willmeet with the remaining members of the Class Council, as wellas the ex officio members of the Class Council (the respective
Class Senators and Class President) to create an applicationform for the position.
4.1.5.4SECRETARY VACANCY42
4.1.5.4.1In the event that the position of Secretary of a ClassProgramming Council is vacant, the Chair of Programming willmeet with the remaining members of the Class Council, as wellas the ex officio members of the Class Council (the respective
Class Senators and Class President) to create an applicationform for the position.
4.1.5.5SPECIAL VACANCIES
4.1.5.5.1In the event that all elected positions in aProgramming Council are vacant, a special election shall beheld by CSE to fill the Programming Council.
ARTICLE 4, SECTION 2. LEGISLATION OF THE SENATE
4.2.1Legislation shall be written by any elected member of SGA.
4.2.2Legislation shall take one of two forms:
4.2.2.1A bill, which formally enacts a law within the scope defined by
the Constitution; or
4.2.2.2A resolution, which formally declares the opinion of the Senateand thus the Student Body.
4.2.3LEGISLATIVE PROCESS
4.2.3.1Legislation shall require and document the presence of:
4.2.3.1.1At least one (1) introducer (also known as an author orcomposer);
4.2.3.1.2At least two (2) co-sponsors who are elected membersof SGA and are not introducers;
4.2.3.2Legislation shall be written in any mainstream serif font(Times New Roman, Palatino, Garamond, Baskerville, etc.) and, byprecedent, be headed with the seal of the SGA.
4.2.3.3Upon two (2) co-sponsors, the introducer of the Bill orResolution shall submit the legislation to the Vice President.
4.2.3.4The Vice President shall then add the legislation to the nextSenate Meeting agenda under the first reading section.
4.2.3.4.1During the first reading of legislation, the legislation isbriefly explained and the Senate votes to send the legislation toCommittee.43
4.2.3.5Once legislation is referred to a Committee of the Senate, theCommittee shall deliberate and vote upon a recommendation to theSenate for the legislation’s adoption or rejection. The Committee willthen prepare a report containing the Committee’s recommendation,majority and minority opinions of the Committee, and a description ofany amendments made in Committee.
4.2.3.5.1A plurality vote shall be necessary to recommendlegislation’s adoption or rejection, or to undertake othercommittee actions.
4.2.3.5.2A committee may also elect to advance legislation to theSenate with no recommendation, if after significantdeliberation, the committee elects to do so.
4.2.3.5.2.1A tie vote within a committee brings the legislation before theSenate with no recommendation.
4.2.3.5.3If the committee does not vote on the bill, it can notadvance beyond the committee.
4.2.3.6After passage by a committee, the Vice President will add thelegislation to the next Senate Meeting agenda under the secondreading section.
4.2.3.6.1In the most exceptional of cases, the Vice Presidentshall be empowered to waive the committee considerationrequirement to allow the Senate to quickly address pressingmatters.
4.2.3.7Upon receiving the report of a Committee of the Senate, theVice President shall introduce the legislation to the Senate and callupon its introducer to discuss its merits and field questions from theSenate, and call upon the Committee chair to present their report.
4.2.3.8The legislation shall then be deliberated upon, pursuant to theSenate’s rules and procedures, and the Senate shall eventually vote forthe legislation’s adoption or rejection.
4.2.3.8.1If the Senate votes to adopt the legislation, the VicePresident shall affix the Seal of the Senate to the legislation. TheStudent Body President, Vice President, Treasurer, andSecretary will then place their signatures at the bottom of thelegislation so as to confirm its adoption. The legislation willthen have the full force and effect of law.
4.2.3.8.1.1For ceremonial purposes, the introducer(s) and co-sponsorsshall have the right to sign the legislation as well.44
4.2.3.8.2If the Senate votes to reject the legislation, the VicePresident shall indicate its rejection and place their signature atthe bottom so as to confirm its rejection. The Vice Presidentshall not affix the Seal of the Senate to rejected legislation.
4.2.4All legislation, pursuant to the Constitution, must be adopted by thefull Senate. A Committee alone is not empowered to take any directaction other than to recommend and refer action to the Senate as awhole.
ARTICLE 4, SECTION 3. PROCEDURAL RULES OF THESENATE
4.3.1MEETINGS
4.3.1.1AGENDA OF SENATE MEETINGS
4.3.1.1.1The Vice President shall set the agenda according to theneeds of the SGA.
4.3.1.1.2Committee reports shall consist solely of reports – anypending committee action must be reported in advance anddealt with later in the meeting.
4.3.1.2CHAIR OF SENATE MEETINGS
4.3.1.2.1The Chair of a meeting shall also be referred to as thePresiding Officer of that meeting.
4.3.1.2.2The Vice President shall chair the meetings of the SGASenate.
4.3.1.2.2.1If the Vice President yields the chair in accordancewith proper parliamentary procedure, or is unable to attenda Senate meeting, the President of the Senior Class shallfulfill the duties as Chair.
4.3.1.2.2.2DECISIONS OF THE CHAIR
4.3.1.2.2.2.1The chair shall enforce Senate proceduresas well as the Constitution and Bylaws, including but notlimited to ruling motions or conversations out of order.
4.3.1.2.2.2.2A single member (no second is required)may contest such a decision, which is debatable butnonamendable, before it takes effect.
4.3.1.2.2.2.3A two-thirds vote of the Senate shall benecessary to overturn the chair’s decision.
4.3.1.2.2.3Manner of Presiding and Yielding of the Chair45
4.3.1.2.2.3.1The Vice President shall preside themeeting in an orderly, objective and fair manner givingopportunity to all Senators to represent their viewsprovided they maintain decorum. The Vice Presidentshall use his or her discretion in speaking on issuesprovided they maintains objectivity and fairness in themanner of the meeting.
4.3.1.2.2.3.2The Vice President shall yield the chair to asuccessor any time the item of discussion is his or herconfirmation, elections, impeachment, or removal.
4.3.1.3ORDER
4.3.1.3.1The Senate shall follow the most current version ofRoberts Rules of Order in its general body meetings,subservient to any provisions of the SGA Constitution, Bylaws,or Senate Procedural Rules Bill.
4.3.1.3.2Moving the Motion
4.3.1.3.2.1Following the moving of a motion and a propersecond (if required), the Chair shall immediately state themotion to the assembly. If the motion may be discussed, theChair shall immediately ask, “Is there any discussion?” andthe body shall discuss the motion. If the motion may not bediscussed, the Chair shall immediately put the motion to avote.
4.3.1.3.3Discussion on the Motion
4.3.1.3.3.1It is in the interest of the Senate (being adeliberative assembly) to foster productive and persuasivespeech by each member so long as it is done in an efficientmanner. The author of the motion shall be given theopportunity to speak first in order to present the reasoningbehind the motion. Other motions may be moved anytimeduring discussion.
4.3.1.3.3.2During debate, filibusters are not permitted.
4.3.1.3.4Voting
4.3.1.3.4.1Abstentions, used at the individual Senator’sdiscretion, should only be used in the rare case of a directconflict of interest.
4.3.1.3.4.2Votes become final when the Chair announces thevote.46
4.3.1.3.4.3The use of “straw poll” votes is highly discouraged.
4.3.1.3.4.4Per the Constitution, all votes and discussions shallbe public, except for those permitted to be closed by theConstitution.
4.3.1.3.4.5Proxy Voting
4.3.1.3.4.5.1Due to the deliberative nature of Senatemeetings, and due to the possibility of the swaying ofone’s opinions during a debate, proxy voting is neitherpermitted nor accepted.
4.3.1.3.5Suspension of Rules
4.3.1.3.5.1The assembly can adopt a motion to Suspend theRules interfering with the proposed action—provided thatthe proposal is not in conflict with the Constitution.
4.3.1.3.5.2When business is pending, Suspend the Rules takesprecedence over any motion if it is for a purpose connectedwith that motion.
4.3.1.3.5.3Can be applied to any rule of the assembly exceptthose in the Constitution.
4.3.1.3.5.4Must be seconded.
4.3.1.3.5.5Requires a vote equivalent to two-thirds of theentire membership of Senate, regardless of attendance. Inany case, no rule protecting a minority of a particular sizecan be suspended in the face of a negative vote as large asthe minority protected by the rule.
4.3.1.3.5.6In making the incidental motion to Suspend theRules, the particular rule or rules to be suspended are notmentioned; but the motion must state its specific purpose,and its adoption permits nothing else to be done under thesuspension.
4.3.1.3.5.6.1The rules are unsuspended upon thecompletion of the specific purpose, as determined by thechair.
4.3.1.3.5.6.2The rules can be unsuspended at any timewith a majority vote following a motion to Unsuspendthe Rules.
4.3.1.3.5.7If a motion to Suspend the Rules is adopted and itsobject is to allow consideration of business that could nototherwise have been considered at the time, the chair47immediately recognizes the member who moved thesuspension of the rules, to make the appropriate motion thatwill bring up the desired business. Or, if no further motionis necessary (for example, if the two motions were combinedas indicated above, or if the question is one that waspostponed), the chair announces the business as pending.
4.3.1.3.5.8Rules protecting a basic right of the individualmember cannot be suspended. Rules protecting absenteescannot be suspended, even by unanimous consent or anactual unanimous vote, because the absentees do notconsent to such suspension.
4.3.2MEMBERSHIP PRIVILEGES
4.3.2.1Only Members of the Senate, including Executive Boardofficers in an ex-officio capacity shall have speaking privileges whenthe meeting is in session, with the exception of speaking privilegesgranted by the Rules Bill for certain sections of the meeting
4.3.2.1.1Non-Members of the Senate shall have speakingprivileges in the Senate at the discretion of the chair, to besignaled with a hand raise.
4.3.2.1.1.1The Senate can appeal the decision to grant or notgrant speaking privileges with a motion, a second, and amajority vote
4.3.2.1.1.2Any signaling by non-members must benon-disruptive, as determined by the chair.
4.3.2.1.1.3The chair may prohibit any signaling for any periodof time at their discretion
4.3.2.1.1.3.1The Senate can appeal the decision with amotion, a second, and a majority vote”
4.3.2.1.2The chair can withdraw speaking privileges at their discretion
4.3.2.1.2.1The Senate can appeal the decision to grant or not grantspeaking privileges with a motion, a second, and a majority vote
4.3.3ATTENDANCE
4.3.3.1REQUIRED48
4.3.3.1.1Attendance at Senate general body meetings,committee meetings, and Class Council meetings is mandatoryfor all Senators. The Executive Vice President shall be permittedto grant a total of 12 excused absences per senator per year,with an additional 4 excused absences for every additionalcommittee beyond 2 committees that the senator serves on.Senators who have 2 unexcused absences shall be subject to arequired meeting with the Executive Board and the Advisorfollowed by the impeachment vote per the Constitution.Senators who have 4 unexcused absences shall be thanked fortheir service and summarily dismissed from the SGA per theConstitution.4.3.3.1.2
4.3.3.1.3Attendance at another SGA event beyond the requiredSenate and Committee meetings can be required by the VicePresident.
4.3.3.1.3.1This requirement can be overturned by a ⅔ vote ofthe Senate.
4.3.3.1.3.2In such cases, legitimate, previously held timeconflicts shall be accommodated with an excused absence.
4.3.3.2TAKING ATTENDANCE
4.3.3.2.1A roll call shall be taken at the beginning of each Senatemeeting and recorded in the minutes. The Secretary shall beresponsible for keeping track of whether enough Senators arepresent when voting on legislation.
4.3.3.3Members must stay for the entire meeting unlesspreviously excused or in cases of emergency.
4.3.3.4RECORDING ATTENDANCE
4.3.3.4.1All SGA members’ attendance records shall be noted onthe SGA’s website and shall be sent to the student body in apress release every semester.
4.3.3.5DOCUMENTING AND VERIFYING ABSENCES49
4.3.3.5.1The Secretary shall document all absences – Senate,committee, and council – on a spreadsheet publicly availableon the SGA website. The spreadsheet shall be updated withabsences no later than one week from the date of a meeting. Ifno minutes for a meeting are provided to the Secretary after oneweek, all persons required to attend the meeting shall becounted as absent until minutes are provided.
4.3.3.6ONE-TIME MEDICAL LEAVE AND ONE-TIME
FAMILY EMERGENCY LEAVE
4.3.3.6.1Once a school year, if an SGA member is temporarilyunable to attend meetings for any reason verified by anaccredited medical provider, they shall be permitted to take amedical leave of no more than two academic weeks.
4.3.3.6.2Once a school year, if an SGA member is temporarilyunable to attend meetings for any reason related to familyemergency, they shall be permitted to take a family emergencyleave of no more than two academic weeks.
4.3.3.6.3Senators must do their best to communicate as soon aspossible with the executive board, so that they can be appliedretroactively.
ARTICLE 5. ACCESSIBILITY
ARTICLE 5, SECTION 1. SGA VIRTUAL CONTENTSTANDARDS
5.1.1These standards will apply to all digital content produced by SGA forboth external and internal use.
5.1.2ACCESSIBLE DOCUMENTS
5.1.2.1All documents produced by SGA, including legislation,must meet the following guidelines:
5.1.2.1.1Provide alternative text for visual content.
5.1.2.1.2Ensure high contrast (a contrast ratio of at least 4.5:1for normal text) between the background color and foregroundexcept in images where alternative text is provided.
5.1.2.1.2.1Online tools can be used to calculate the contrastratio and determine if it meets accessibility guidelines forvarious font formats including large texts.
5.1.2.1.3Use accessible text options. This documentrecommends Georgia or Verdana as a typeface with no smaller50than 14 point font.
5.1.2.1.4Strive for a Flesch-Kincaid Grade Level ofapproximately 9 or lower after names or titles are removed.
5.1.2.1.4.1Flesch-Kincaid Grade Level can be calculated byenabling readability statistics in Microsoft Word’s“Proofing” settings, or by using a third party tool.
5.1.2.1.5Use headings that follow a logical order.
5.1.2.1.6Ensure that data is presented according to above WCAGguidelines.
5.1.3SOCIAL MEDIA AND WEBSITE
5.1.3.1All content published on SGA social media platforms or theSGA website must meet the following guidelines:
5.1.3.1.1Provide alternative text for non-text content.
5.1.3.1.2Provide captions for pre-recorded audio content.
5.1.3.1.3Explain graphical content through text.
5.1.3.1.4Ensure background audio in audio content is at least 20decibels lower than foreground content.
5.1.3.1.5Use accessible text options. This documentrecommends Georgia or Verdana as a typeface with no smallerthan 14-point font.
5.1.3.1.6Strive for a Flesch-Kincaid Grade Level ofapproximately 9 or lower after names or titles are removed.
5.1.3.1.6.1Flesch-Kincaid Grade Level can be calculated byenabling readability statistics in Microsoft Word’s“Proofing” settings, or by using a third party tool.
ARTICLE 5, SECTION 2. SGA EVENT STANDARDS
5.2.1All events hosted by the SGA must meet the following guidelines:
5.2.1.1All private and public events held on- or off-campus mustbe in physically accessible locations.
5.2.1.1.1Use the Accessibility Map created by SDS to determinethe accessibility of an on-campus location.
5.2.1.1.1.1Locations directly accessible through an accessiblebuilding entrance on an ADA-compliant pathway arepreferred.
5.2.1.1.1.2If the location is not on the same level as anaccessible building entrance, elevator(s) must be available.
5.2.1.1.2Communicate with event coordinators of off-campus51venues to ensure accessibility.
5.2.1.2Use adequate clear signage around the venue to directattendees to your event and to accessible pathways/entrances.
5.2.1.3Events must be planned in an inclusive and accessible way,including cognitive accessibility. These procedures vary but mayinclude:
5.2.1.3.1Distributing event details at least 48 hours in advanceof the event and before any deadline for cancellation. Eventdetails may include:
5.2.1.3.1.1Itinerary
5.2.1.3.1.2Location
5.2.1.3.1.2.1Accessible transportation options
5.2.1.3.1.3List of discussion topics or presentation material
5.2.1.3.1.4Menu
5.2.1.3.1.5Expectations of attendees
5.2.1.3.1.6Content and/or health warnings
5.2.1.3.1.7Method of requesting accommodations
5.2.1.3.2Providing space and time for guests to take breaks.This is particularly important when the event includes sensorystimulation, emotional labor, and/or physical or mentalexertion.
5.2.1.3.3Providing multiple methods of participating in activitiessuch as feedback gathering or discussion. This is particularlyimportant when time spent on the activity is limited.
5.2.1.3.4Allowing a pause for processing between topics or whenasking for questions
5.2.1.3.4.1Consider allowing questions throughout/after theevent rather than only during discussion
5.2.1.3.4.2Providing adequate and diverse seating for allattendees
5.2.1.3.4.3Providing printed copies of digital material
5.2.1.3.4.4Ensuring that the physical space can accommodatemobility aids and service animals
5.2.1.3.4.5Providing live transcription or ASL interpretation
5.2.1.3.4.6Providing adequate lighting, electrical outlets, andmicrophones
ARTICLE 5, SECTION 3. SGA PROCEDURE STANDARDS52
5.3.1ACCOMMODATION REQUESTS
5.3.1.1Accommodation requests may be made for any SGA event,policy, or procedure.
5.3.1.2Information on how to request accommodations should beeasily visible when registering for an event. Event communicationsand advertisement should also include a clear method to requestaccommodations.
5.3.1.3To request an accommodation regarding wider-SGApolicies and procedures, an individual can contact the StudentBody Vice President.
5.3.1.4This information must be available on the SGA website andin communications about joining SGA.
5.3.1.5To ensure confidentiality, accommodation requests will bemade through an SGA advisor. The SGA advisor will work with SDSto confirm that the accommodation is reasonable and inform SGAon what accommodations to implement.
5.3.1.5.1The identity of the requesting individual will only beshared with SGA members as needed for the implementation ofthe accommodation.
5.3.1.6Confidentiality of accommodations must be maintained.This includes during and after any events.
ARTICLE 6. STUDENT GROUPS
ARTICLE 6, SECTION 1. SCOPE
6.1.1This article shall apply to all dealings with current and proposed
student organizations by the Committee on Student Organizations andthe SGA Senate.
6.1.2Should any part of this article be found unconstitutional, such partshall be considered severable and the rest of the article shall remain ineffect.
ARTICLE 6, SECTION 2. RECOGNITION OF PROPOSED STUDENTORGANIZATIONS
6.2.1The SGA Senate has, under the Constitution, jurisdiction over theappointment process of new student organizations.
6.2.2The Committee on Student Organizations shall receive applicationsfor proposed student organizations and determine, along with theCoordinator of Student Organizations, which Category these groupsfall under.53
6.2.2.1All JHU student organizations currently categorized as:
Academic and Research, Center for Social Concern, Dean of Student
Life Charter Organizations, Sports Clubs and Fraternity and SororityLife will be eligible for additional recognition by the SGA as a group“not eligible for semesterly allocations”, allowing such groups grantedthis classification to be eligible for SAC event funding applications. Forannualsemesterly grant eligibility, they must drop their recognitionoutside of SGA.
6.2.2.2They will be reviewed and confirmed by a majority vote of theCommittee on Student Organizations on a rolling basis.
6.2.3The Committee on Student Organizations shall conduct hearingswith the Coordinator of Student Organizations and leaders of proposedgroups to evaluate the uniqueness and feasibility of their mission, theestablishment of a longitudinal organizational structure, the level ofrisk, the necessity of funding within their organization, and theircontribution to on-campus student life.
6.2.4The Committee on Student Organizations shall vote on whether torecognize the existence and provide funding for proposed studentorganizations. Committee quorum and a simple majority is requiredfor the committee’s determination to be in effect.
6.2.4.1The Committee’s decision shall be referred to the Coordinatorof Student Organizations, by the end of the academic term at which theapplication was submitted, to finalize the new group registrationprocess.
6.2.4.2The Committee’s decision shall be referred to the SGA
Treasurer and the Student Activities Commission to give neworganizations access to start-up funds and student group grants.
6.2.5A decision to recognize or deny a proposed student organization bythe Committee on Student Organizations can be appealed by any SGASenator with a simple majority vote, at which point the General Bodywill evaluate the proposed student organization and vote on a finaldetermination of its recognition.
ARTICLE 6, SECTION 3. CURRENT STUDENTORGANIZATIONS
6.3.1The SGA Senate is, under the Constitution, empowered to passlegislation governing student groups.54
6.3.2All student organizations recognized as funded organizations by theSGA Senate shall undergo a yearly review of their operations by theCommittee on Student Organizations, upon which their eligibility forsemesterly allocations from SAC shall be contingent.
6.3.3A decision to revoke recognition of an existing student organizationby the Committee on Student Organizations can be appealed by anySGA Senator with a simple majority vote, at which point the GeneralBody will evaluate the student organization and vote on a finaldetermination of its recognition.
6.3.4Student groups may not disallow any member the right to vote withregard to race, color, creed, religion, national or ethnic origin, gender,sexual orientation, age, marital status, citizenship, or disability status.This requirement may be waived in circumstances in which anindividual group has a specific reason – related to the impendinggraduation of group members – as to why members set to graduate inthe academic year following the election should not be allowed to votein a group election.
6.3.4.1If the group wishes to waive this requirement, they mustpresent a case to the SGA Senate explaining why graduating membersshould not be allowed to vote in an election. If the SGA rules in thegroup’s favor, then the class of graduating members will not be allowedto vote. The disallowance of graduating members, if approved, mustapply to every member of the group, without exception, who is tograduate in the semester following the election.
6.3.5Student groups must ensure that all students have the right toexpress their chosen pronoun, chosen name, and gender identity in alldocuments, programs, and material.
6.3.6All laws passed by the SGA governing approved studentorganizations shall be compiled into a singular document and sent tothe leaders of the student organization at the beginning of each schoolyear.
ARTICLE 6, SECTION 4. STUDENT AND STUDENT
ORGANIZATION APPLICATION UPDATES
6.4.1The SGA shall strive to keep students and student organizationsapprised of the status of their applications to itself or its constituentbodies – including committees, class councils, the SAC, and the CMC.55
6.4.1.1For applications requiring two or more weeks to approve ordeny, the following measures shall be used to maintain these channelsof communication:
6.4.1.1.1Students shall have the right to request an update ontheir application’s progress every two weeks, even if a finaloutcome cannot be provided at that time.
6.4.1.1.2For each application process, the SGA shall publish anestimated timeline with general stages and timeframes on theprocess of approval and denial, as well as relevant points ofcontacts, on the SGA website.
6.4.1.1.2.1The SGA shall email the aforementioned timeline to allapplication submissions’ authors.
ARTICLE 7. ADVISORS
ARTICLE 7, SECTION 1. There shall exist SGA advisors who shall beresources when called upon by the SGA.
ARTICLE 7, SECTION 2. The SGA, in conjunction with the Office ofthe Dean of Student Life shall appoint one (1) SGA Advisor for the SGAat large, one (1) Class Council Advisor for each council, one (1) Finance
advisor for the Committee on Finance, and one (1) StudentOrganizations Advisor for the Committee on Student Organizations.
ARTICLE 8. AMENDMENTS AND RATIFICATION
ARTICLE 8, SECTION 1. These Bylaws, unless specified below, mayonly be amended and ratified by a two-thirds vote of the entiremembership of the Senate.
ARTICLE 8, SECTION 2. SEMANTIC AMENDMENTS
8.2.1Amendments that do not change the intention of a line in the Bylawsmay be made by the Internal Affairs without a Senate vote.
8.2.1.1Internal Affairs Committee will notify the Senate of thesechanges.