Executive Board Meeting #8 — Minutes (10/30/26)

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114th Johns Hopkins Student Government Association

Executive Meeting #8

October 30th, 2026 / 4:00 PM / STUCE

Attendance
1. Absent
2. Excused
  1. Honora Muratori (½), Sienna Kim, Sumire Sumi (½)
3. Present
  1. Shreemann Patel, Jazzlyn Fernandez, Amy Xu, Grace Guan, Honora Muratori (½), Sumire Sumi (½)
4. Faculty
  1. Tekeya Peterson
Agenda Items
1. Kayla Dining Situation
  1. TLDR: Kayla worked on getting back late night dining ONLY DURING FINALS with the Dining team; Sumi found out and thought it was super cool, asked to highlight her; Kayla approved, misunderstanding believing it was about the Hispanic Heritage initiative; Post highlighting Kayla regarding late night dining was posted; Dining reached out to Kayla and was wondering what happened there
    1. Kayla feels it is her fault even though it is not.
  2. Removing the post would be bad with the Student Body
  3. Leaving it up would be bad with Dining
  4. Best Course of Action?
    1. Exec go into chat and clear it up and say it was a miscommunication
    2. Probably just take down the post, which will probably have some backlash, but we have to take down the Black Jays post anyways
      1. Definitely best to take it down to have some procedural/ideological consistency as SGA
      2. Jazz is reaching out to clarify.
  5. Action Items:
    1. Either Jazz or Sumi clarify with the dining team.
    2. Sienna takes down the post.
2. Broader Expansion from Kayla Discussion: Social media Guidelines
  1. Most confirmed things can just be posted, but this is now two posts that have gone up that haven’t been confirmed before – policy needs to be clear. Not Kayla's fault, and we don’t want to impair the relationship with Dining, especially if Kayla is the active liaison for dining.
3. Acronym
  1. Talked about VPOTS… POTS acronym for a solid 30 seconds then prompty decided we had better things to do
4. Post-GBM Outlook Update
  1. Fire!
  2. Positive reception from that as well.
  3. People reached out to ask if it can be a regular thing.
5. GBM
  1. Agenda items Friday
  2. Agenda Monday
  3. Post-meeting updates on Tuesday
6. Plan for Student Services
  1. As SS is doing liaison communications right now, the liaison is just the liaison for any senator who wants to TALK to dining.
    1. Longer by a day is better than not getting reached back out to by the department because they get reached out to
  2. Should not be liaison is sending out every email, just that liaison is the pre-screening and
7. Related: SGA Internal Management System
  1. App is being built
8. Webmaster
  1. We could totally have this be a delegated position and could make our lives easier.
9. Disciplinary Marks
  1. Before giving disciplinary marks, I would like to give one warning before filing a disciplinary mark.
  2. Two people in mind for needing disciplinary marks, but would rather give warning before starting disciplinary marks.
10. GBM Administrator Presentations
  1. Few outstanding followups with specific dates
  2. Follow up with OIS and thank them for coming
11. JHUC
  1. Follow up with Charles to see where it is
  2. Basically nonexistent
12. IMS Idea
  1. Keeping track of purchasing orders is difficult
  2. HopkinsGroups is really slow… working to get that fixed
  3. Amy needs literally anything for tracking the funding bills, “what did I do?” “we put in the purchasing request” “has it been acted upon” “did the stuff arrive” “who is the point of contact?” → under Finance tab of IMS
13. CSAC and GRO
  1. We don’t have a great relationship with GRO rn, lets change that
  2. CSAC – Veda can give us written reports for our review and we can flag anything for GBM review
14. From Charles
  1. Initiatives
    1. Lowest Priority: Senior Secret – not really an SGA thing either.
      1. Opportunities to help with it, senators can help, but not necessarily a priority. Aligning with seeing if there are ways to volunteer.
    2. Finance
      1. Updates from Deans Meeting – some RSOs are structured under SGA, so we want to give them the funding that they need, but because they are academic or competitive related, we literally cannot give them enough funding while being fair to the rest of the student body
      2. The Assoc. Director for RSOs in WSE (Kristy) followed up and gave point blank recommendations of which clubs can benefit from being housed in WSE. Amy to follow up with her next Monday.
      3. Amy was put on the spot during the Deans meeting, so definitely should be meeting with the clubs before doing anything because not entirely confident that academic funding can be better than what we can give them.
  2. Jazz note: we need to meet before dean meetings to establish agenda
    1. Lots of miscommunication about scheduling prior to Deans meeting.
    2. Bad timing overall — classes, Jason resignation, etc.
    3. Nora: we should establish pattern for meeting, approximately 3 days in advance; put on SGA calendar
  3. Jazz: has reached out to 5 departments for Departmental Presentations
15. Shreemann: let’s go into exec meetings with actual agendas and everyone focused, preps beforehand, etc.
16. Grace: retreat
  1. Presentation of summary of internal assessment survey
  2. Vision for future presentation
  3. Paper plate awards: just for people who are attending
17. Shreemann: CSE lock in.
18. Jazz: people have been asking about appointments/special elections
  1. Internal election for open positions, choose to appoint or leave vacant
19. Grace: Hop uses marketing email address and sends the purchasing request through lead