Finance Committee Meeting — Minutes (09/10/25)

SGA Finance Committee Meeting MinutesDate: Wednesday, September 9, 6:15p-7:45pLocation: Gilman 119Notetaker: Amy XuPresentAbsentImad AhmedSteven AmanatZoe GaillardRyan GarzaJuan HidrowohMamadou ThiamPaul WooRebecca WuAmy XuKevin XuAnisha RasamsettyMercedes RendAgenda ItemsAsk Jason about allocation policy researchAny updates from Crystal on what our budget looks like?Email is waiting to be sent out through Charles because he needs to make a RSO treasurers-specific mailing listTyler’s Pancake day tabling billOrder less and cheaper oreo crumbles, recommend normal oreos then crumble himselfPrice per person is ~$2.14Approved for second reading by all present senators, as long as oreos are changed + maybe Biscoff if cheaper.Go over budgets, questions about processBreak off into small groups to discuss among fellow senators working on the same category of RSOsBudgetsWJHU Johns Hopkins Student Radio – represented by Rebecca Rebecca Budget Review .xlsxTotal requested: $1624.83Itemized budget items here, add reasoning if provided and necessarySubscape partnership: 300Proposed: 300Food: 18.98Proposed: 0Transportation - Lyft Passes: 270Proposed: 202.5075% policy, should fundraise the other 25%Equipment (Fans + Lighting to Audiojack Cord): 43.9341.94Can borrow lighting to audiojack cord from the CMC!Where will fans be stored?Promo Items: 270Proposed: 0Sounds cool but we technically can’t fund clothing/merchWebsite: 96Proposed: 0Can’t do subscriptionsProposed allocation: $544.44HopMUN – represented by PaulTotal requested: $19857.71Member Performance Incentives – $100, Lunch for Conference Attendees – $240, Annual Team Dinner – $360Proposed: 0No. We do not fund food for member only eventsNCSCTravel (MARC+Lyft) – $336Lodging – $2886.36Proposed: $2416.77 max75% policyUPMUNCTravel (Bus+Lyft) – $560Lodging – $1500.6Proposed: 1545.45 max75% policyMCMUNCTravel (Air+Lyft) – $3400Lodging – $1320Proposed: 0We will not fund travel and lodging to McGill University since it involves international travel, the travel office may have issues with thisUNCMUNCTravel – $3360Lodging – $1573.11Proposed: 3699.83 maxRegistration feesNCSC – $1275UPMUNC – $850MCMUNC – $881.6UNCMUNC – $1175.04Would like to see rosters before money is approved, $50 cap per person (must be unique individuals), $1500 annual capProposed allocation: $9162.05Need to ask Crystal what MUN funding policies areHopkins Student Science Fiction and Fantasy Association – represented by KevinTotal requested: $1123.71Equipment (board games): $484.87Proposed: $484.87Falls under $1500 annual limit of reusable equipment, but we would like to know what’s happening with the other $1000+ in board games from last year?Board games giveaway: $74.84Proposed: $74.84Event tickets: $224Proposed: $0Not advertised as open group event. They polled current members and already bought tickets, asking for reimbursements – we do not do reimbursementsTravel: $320Proposed: $0less expensive alternatives to lyft?Printing: $20Proposed: $20Proposed allocation: $579.71Knotty by Nature – represented by ImadTotal requested: $1700Hairstyle Demonstration Contractors – $200 for 2Need quotes but sounds fine otherwiseGiveaway Prizes for Welcome Back Events – $100, MGB Royal Court Goodie Bags – $200When are these events? What is the expected attendance?Hair packs and mannequin heads – $300For one head??? Also, were mannequin heads purchased in the past?DIY Night Workshop Materials – $900Expecting 50-60 peopleLikely to approve due to high turnout last yearProposed allocation: $ undecided, need more informationFor next timeBlue Jay Bhangra – represented by AmyTotal requested: $___Itemized budget items here, add reasoning if provided and necessaryProposed allocation: $___Provide reasoning for proposed allocationCarribean Cultural Society – represented by StevenTotal requested: $___Itemized budget items here, add reasoning if provided and necessaryProposed allocation: $___Provide reasoning for proposed allocationJHU Breakers – represented by ZoeTotal requested: $688.88Itemized budget items here, add reasoning if provided and necessary$88.88 for puzzle mats for cushioning$600 instructors for monthly workshops (open to all students)Proposed allocation: $___Provide reasoning for proposed allocationThe Film society – represented by ZoeTotal requested: $3,600Itemized budget items here, add reasoning if provided and necessary$3,300 for movie rights (11 screenings)$300 food and beverage for weekly meetings and events (screenings)Proposed allocation: $___Provide reasoning for proposed allocation