Student Organizations Committee Meeting — Minutes (09/02/26)

Present: Kevin, Andrei, Paul, Rosanne, Abraham, Shiran, AarshiExcused: Rocio, Mahima, ArjunUnexcused: n/aAgenda:IntroductionsJazz will make name tags. If not we will make our ownDiscuss and decide on a physical meeting location (then teams Nora)Decision: consensus for Student Center as committee meeting locationEmail to LEED regarding registration of prospective student orgs that are part of a local/state/city/national/international orgEmail to LEED (Charles III) to have him clarify in writing how student organizations that have promoted themselves using Hopkins logo/name can update their online presence to avoid auto-rejection in the new student org application process.Prospective organization fair planning and funding bill (keep under $500?)Purpose: help prospective orgs (and possibly struggling orgs) recruit genuinely interested members and improve continuity/sustainabilityFunding items: tables (1) (maybe borrow tables from LEED), potentially food but difficult to keep under 500, other prizes like t-shirts, mugs, plushies, etc. (some doubts about the effectiveness of them in attracting students)Organizations: ceramics club, juggling (potentially merging with circus), world beyond war,Location: Hopkins Beach (2), Krieger quad (in front of Gilman)Collab with admin: admin collab comes with restrictions and redtape...attempt to retain student org vetting within SGA? LEED?Date and time: Friday September (maybe 18th) 25th (potentially recurring)Format: product showcase, activity might be possible for some orgs, up to 25 orgs each FridayPromotion/publicity: ask Jason to include this event in a student body email, ask Charles III to give a shoutout at the end of prospective org info sessions hosted by LEED (LEED has a list of interested orgs, ask for access so we can reach out to prospective student orgs that way).Cole’s student org has no officer on their website therefore no editing accessMentioned as a potentially recurring issue, not necessarily a one-offEmailCommunication platform with student orgs (if time)Next stepsVice chair confirmation next weekReach out to Jason, LEED, and anyone else who is relevant regarding the prospective student org fairSend out emails for agenda items #3, #4, #6Teams Nora to confirm physical meeting location