Finance Committee Meeting — Minutes (09/17/25)

SGA Finance Committee Meeting MinutesDate: Wednesday, September 17th, 6:15p-7:45pLocation: Gilman 119Notetaker: _________PresentAbsentImad AhmedSteven AmanatZoe GaillardJuan HidrowohMercedes RendMamadou ThiamPaul WooRebecca WuAmy XuKevin XuRyan GarzaAnisha RasamsettyAgenda ItemsKevin’s Academic Affairs Tabling Bill: https://docs.google.com/document/d/1Q_EbxEBJvFZBRFFuL6g932nf5SkFLEVvCgqEMtl4fcs/edit?usp=sharingQuestions for Tanisha for next week – Sustainability in our policyConsumables – should be paper, compostableAt the end – visit to the SGA closet?Budgets + Questions (Priority speaking time for new senators)Carribean Cultural Society – represented by StevenSteven would like to ask CCS some questions!Total requested: $___Ask them clarifying questions what events they’re putting on, if they are taking a cultural awareness approach, itemized list for decorations and table and chair rentals. Also ask them about the swag, since we can’t fund t-shirts/clothing.Ryan GarzaJuan HidrowohMercedes Rend no questions, put file into teamsMamadou ThiamUAEM – Rebecca (Rebecca Budget Review .xlsx):Total requested: $1932Baking supplies for cookie bake sale – rejected allFood for GBMs – rejected allShoots and ladders event – approved 300 for supplies + gift cards (6x$10)Proposed allocation: $350Humans in Health – RebeccaTotal requested: $1000Declined GBM food but approved half the amount they wanted for fundraiserApproved $400 for their eventApproved 75% of the transportation costs but wondering if they can get HopVan certifiedProposed allocation: $712.50Normal BudgetsBlue Jay Bhangra – represented by AmyTotal requested: $29,738.98Called one of the BJB treasurers to discuss priority items, clarify event funding, competitions and “private events”Itemized budget items here, add reasoning if provided and necessaryProposed allocation: $3820JHU Breakers – represented by ZoeTotal requested: $688.88Itemized budget items$88.88 for puzzle mats for cushioning$600 instructors for monthly workshops (open to all students)Proposed allocation: $688.88Provide reasoning for proposed allocationThe Film society – represented by ZoeTotal requested: $3,600Itemized budget items here, add reasoning if provided and necessary$3,300 for movie rights (11 screenings)$300 food and beverage for weekly meetings and events (screenings)Proposed allocation: $(# weeks left/11) * 3300 = $2700Can only give $ for movie rights for # weeks left in the semesterCan’t give gift cardsMEDLIFE at Johns Hopkins – represented by AnishaTotal requested: $950 (on Hopkins Groups)Itemized budget items here, add reasoning if provided and necessary$250 for food/drink for social events$150 for Canva Pro for advertising events$200 for volunteering events and donation kits (not specified exactly)$150 for travel to volunteer locations (not specified exactly)$200 for private vehicle fuel to Childrens House and BEI$200 supplies for GBMsProposed allocation: $_0__Food/drink and GBM supplies can be requested as event grants. AND they will need to provide more details on what exactly they are purchasing (with amazon links) and invoices for food/drink orders. These numbers are very ambiguous and it is not clear what they will be purchasing with these funds.SGA does not fund subscriptions.Private vehicle fuel can be avoided if they too HopVans, especially if they were already planning to drive themselves.Where are the volunteer locations? Is it possible to take public transport or JHMI?List (with amazon links) for GBM supplies and donation kits will need to be provided.Also, they requested for $950 on HG but spreadsheet adds up to $1150??Knotty by Nature – ImadAlready held their GBM event so we’re not funding thatDon’t have a quote for their contractor since they’re a new E-board, but they say in the past the honorarium was in the $150- $200 rangehttps://www.amazon.com/hz/wishlist/ls/3HW0ZI3A3S2RQ?type=wishlistWishlist for their hairstyling event including mannequin costsHopMUN – represented by PaulTotal requested: $19857.71Member Performance Incentives – $100, Lunch for Conference Attendees – $240, Annual Team Dinner – $360Proposed: 0No. We do not fund food for member only eventsNCSCTravel (MARC+Lyft) – $336Lodging – $2886.36Proposed: $2416.77 max75% policyUPMUNCTravel (Bus+Lyft) – $560Lodging – $1500.6Proposed: 1545.45 max75% policyMCMUNCTravel (Air+Lyft) – $3400Lodging – $1320Proposed: 0We will not fund travel and lodging to McGill University since it involves international travel, the travel office may have issues with thisUNCMUNCTravel – $3360Lodging – $1573.11Proposed: 3699.83 maxRegistration feesNCSC – $1275UPMUNC – $850MCMUNC – $881.6UNCMUNC – $1175.04Would like to see rosters before money is approved, $50 cap per person (must be unique individuals), $1500 annual capProposed allocation: $9162.05Need to ask Crystal what MUN funding policies areHopMUN is historically funded partially by PoliSci and the Dean’s office, will spend upwards of 30k on travelShould just use normal SGA policies for high-spending groups for nowWe don’t charge member registration fees because of the Parent’s Fund?Mamadou - Religious RSO Budget ReviewsAgape Christian FellowshipCatholic Community at HopkinsWant to see distance info as well as whether or not the event is open to the community.Stepping Stone MinistryAre retreats funded in SAC or semester?Approved speaker casesKROSSCrystal said to fund their equipmentPut in event request when you want to hold eventsIntervarsity Christian FellowshipLet them know about the printing cap